Congregation Shearith Israel is a warm, welcoming, and dynamic Conservative synagogue with more than 1000 families located in the heart of Preston Hollow area of Dallas, Texas. At Shearith, we strive to be a caring, inclusive, sacred community that is committed to providing pathways to enrich our members Jewish lives, elevate their souls and embrace their Judaism. We are seeking a full-time B’Nei Mitzvah Coordinator and Cantorial Administrative Assistant.
PRIMARY RESPONSIBILITIES
Qualified applicants will be strongly administrative and detailed-oriented; have experience managing multiple tasks and projects; possess exceptional organizational and communication skills; maintain a high level of discretion and confidentiality; demonstrate proficiency in Microsoft Office products; and engage congregants in a professional, caring, and compassionate manner. Other ongoing responsibilities include:
B’Nei Mitzvah Coordination
· Assist in assigning dates and calendaring for all upcoming Bar/Bat Mitzvah.
· Handle all mailings, emails, and phone calls relevant to the Bar/Bat Mitzvah.
· Schedule tutoring for students and maintain calendar of lessons and attendance
· Coordinate all appointments and rehearsals with family and clergy and follow up on all preparations, reservations and calendaring related to the Bar/Bat Mitzvah.
Calendaring, Appointments and Scheduling
· Serve as first contact for members, visitors, and callers to the Cantor’s office.
· Manage the Cantor’s schedule using Outlook and other calendar management systems.
· Coordinate meetings, appointments, and life cycle events between Cantor and congregants, ensuring that all are informed and have them listed on their calendars.
Correspondence and Communication
· Write and maintain correspondence with privacy and diplomacy.
· Create emails and other communications to keep congregants updated and informed.
· Help create or coordinate as applicable information being prepared for the website, Facebook, videos, or photo sessions.
· Support the development and planning of music programs and concerts, including scheduling, calendaring, and ordering supplies.
· Help coordinate musicians and choir members for concerts.
· Promoting programs in the synagogue communications and community publications and assisting at the event.
Purchase Orders and Invoices
· Prepare purchase order for any supplies needed and any meetings or programs planned that have a cost associated with them.
· Prepare invoices/check requests for any needed reimbursements, donations, expenditures.
Miscellaneous
· Cover the reception desk on rotation.
· Assist others on the staff support team, as needed and when available.
· Interface and cross-train with other staff, including other clergy and administration.
· Liaison with committees and prepare meeting agendas, as needed.
· Coordinate clergy interaction and administrative support of lifecycle events.
· Other duties as assigned.
QUALIFICATIONS
At least 5 years of prior experience as an administrative assistant required. The ideal candidate will have a proven history of maintaining a high level of confidentiality. Must have strong written and oral skills and excellent judgment. Excellent Word and mail merge skills, Excel, Outlook, and working knowledge of Constant Contact preferred. A friendly presence, professionalism, team spirit, and a positive, caring attitude are essential. Some familiarity with Jewish tradition is helpful but not required. Competitive salary and benefits offered.
Compensation:
· Full-time position.
· Includes competitive salary commensurate with experience and qualifications.
· Medical insurance plus short and long-term disability.
· $75,000 Life insurance policy.
· 403b retirement plan match.
· Two weeks of vacation plus up to 10 additional PTO (sick + personal) days.
Please forward resume and cover letter with job title in the subject line to
Kyle Queal: kqueal@shearith.org.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person