Secretary/Administrative
The job of School Secretary/Administrative is for the purpose/s of providing secretarial and administrative support to the Management Department (CEO, Financial & HR)
Essential Functions
- Secretarial Duties
- Answer phone calls and redirect them when necessary.
- Support HR & Financial Departments (Reports, HR process, and Data entry)
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
- Prepare and disseminate correspondence, memos, and forms.
- File and update contact information of employees, customers, suppliers, and external partners
- Support and facilitate the completion of regular reports
- Develop and maintain a filing system.
- Check the levels of office supplies frequently and place appropriate orders.
- Make travel arrangements
- Document expenses and hand in reports
- typing, preparing, and collating reports
- filing
- Organizing and servicing meetings (producing agendas and taking minutes)
- Managing databases
- Prioritising workloads
- implementing new procedures and administrative systems
- liaising with relevant organizations and clients
- coordinating mail shots and similar publicity tasks
- logging or processing bills or expenses
- acting as a receptionist and meeting and greeting clients
- if more senior, recruiting, training, and supervising junior staff.
- Undertake occasional receptionist duties.
- Other duties designated by Management
- Job Requirements: Minimum Qualifications
- Bachelor’s degree required.
- Bilingual Spanish & English Preferable
- 1-2 years related work experience is preferred.
- Excellent organizational skills, attention to detail, and ability to prioritize.
- Excellent communication and writing skills.
- Excellent customer service and interpersonal skills, including working with diverse people and dynamic situations, are required.
- Computer skills – High proficiency with Microsoft applications (Word, Excel, and PowerPoint) is required.
Job Type: Full-time
Pay: $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
Ability to Relocate:
- Hingham, MA 02043: Relocate before starting work (Required)
Work Location: In person