Summary:
We are looking for a skilled Office Coordinator to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities.
Essential Job Functions:
- Follow office workflow procedures to ensure maximum efficiency
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Maintain files and records with effective filing systems
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Support other teams with various administrative tasks
- Greet and assist visitors when they arrive at the office
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Monitor office expenditures and handle all office contracts (rent, service etc.)
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Perform basic bookkeeping activities and update the accounting system
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Deal with customer complaints or issues
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Monitor office supplies inventory and place orders
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Assist in vendor relationship management
Necessary Knowledge, Skills and Abilities:
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Proven experience as office coordinator or in a similar role
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Experience in customer service will be a plus
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Knowledge of basic bookkeeping principles and office management systems and procedures
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Outstanding knowledge of MS Office, “back-office” and accounting software
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Working knowledge of office equipment (e.g. optical scanner)
Educational and Experience Requirements:
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Excellent communication and interpersonal skills
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Organized with the ability to prioritize and multi-task
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Reliable with patience and professionalism
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Associate’s/College degree; BSc/Ba in business administration or relevant field is a plus
Work Environment and Physical Demands:
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In office position
- Ability to work extended hours when necessary.
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Normal office environment.