Job Summary:
Event Coordinator assists the event staff with all aspects of planning a live or virtual event for an organization or external client. Coordinates attendee registration and post-event evaluations. Event Coordinator assists with vendor research and maintains vendor contracts. Liaisons with vendors to coordinate day-to-day activities during events. Additionally, Event Coordinator complies summaries of costs, attendee demographics, and post-evaluations.
Job Description:
Role and Responsibilities
- Maintain communication with event vendors and other stakeholders through lifecycle of each event;
- Coordinate pre-event details such as payments, insurance, ticket distribution, and travel booking;
- Assist in event logistics and clerical support, including but not limited to packing, shipping, and inventorizing all event-related materials;
- Attend events and interact with foot traffic when necessary;
- Assess an event’s overall success and submit findings;
- Accurately record expenses in accordance with budgetary requirements;
- Work closely with other team members to develop copy, marketing materials, and/or promotions for events;
- Other marketing-related tasks may arise.
Qualifications and Education Requirements
- B.S. in marketing, communications, business management or related fields.
- 1 to 2 years of experience
- Strong written and verbal communication skills
- Detail-oriented problem solver with a positive attitude and strong organizational skills
- Able to work in a fast-paced environment, multitask, and prioritize effectively
- Proficiency in Microsoft Office
Physical requirements
Need to be physically fit for organizing and maintaining large quantities of swags, paper materials, and other event materials.
Job Type: Full-time
Pay: $50,000.00 - $57,500.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
- Extended hours
- Weekends as needed
Experience:
- Events management: 1 year (Required)
- Customer service: 1 year (Required)
Ability to Commute:
- Woburn, MA 01801 (Required)
Work Location: Hybrid remote in Woburn, MA 01801