Coordinator
Creative Department
Overview
We are seeking a proactive and organized Coordinator to assist our VP, Creative Director in managing day-to-day activities and ensuring the smooth operation of the AV department, motion graphics group, and game capture division. The ideal candidate will have strong coordination skills, excellent communication abilities, and a keen eye for detail.
Key Responsibilities
Administrative Support
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Manage the VP, Creative Director’s calendar, schedule meetings, and organize appointments
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Prepare and organize documentation, presentations, and reports as required
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Handle correspondence, phone calls, and emails on behalf of the VP, Creative Director
Project Coordination
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Assist in tracking the progress of various projects within the AV department, motion graphics group, and game capture division
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Coordinate with team leads to ensure project timelines are met and resources are effectively utilized
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Facilitate communication between departments to streamline workflows and resolve issues
Review and Feedback
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Organize and schedule editorial review sessions for the VP, Creative Director
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Gather and compile feedback from review sessions and ensure it is communicated effectively to the relevant teams
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Follow up on action items and ensure feedback is implemented
Liaison Duties
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Act as a point of contact between the VP, Creative Director and other departments within the company
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Ensure that all stakeholders are kept informed of project status and any changes to schedules or deliverables
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Facilitate meetings and communication with external partners and vendors as required
Problem Solving
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Identify and address any issues that may arise within the creative departments
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Propose and implement solutions to improve efficiency and effectiveness in daily operations
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Support the VP, Creative Director in decision-making by providing necessary information and analysis
Qualifications
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2+ years of experience in a coordination or administrative role, preferably within a creative or media environment
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Strong organizational and multitasking skills with a keen attention to detail
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Excellent verbal and written communication skills
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Ability to work independently and as part of a team
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Familiarity with AV, motion graphics, and game capture processes is a plus
Personal Attributes
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Proactive and self-motivated
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Ability to handle confidential information with discretion
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Strong interpersonal skills and the ability to build relationships with stakeholders at all levels
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Flexible and adaptable to changing priorities and deadlines
This role reports to the VP, Creative Director
Role is temp to perm | Pay Range from $30 to $35 per year depending on experience