Position: Office Coordinator
Client: Nonprofit Organization
Location: Onsite - Atlanta, GA 30314
Type: Temp-to-Hire
The Office Coordinator is responsible for managing and coordinating various administrative and office support activities. This role involves handling daily office tasks, coordinating meetings and events, managing office supplies, and ensuring overall efficiency and productivity within the workplace.
- Proven administrative experience
- Exudes great energy and professionalism, as you'll be the face/front of the office for the company.
- We are seeking candidates with a demonstrated ability to thrive in collaborative and community-driven workspaces, like in a WeWork Style setting. Ideal candidates should have experience in fostering a sense of community, facilitating networking opportunities, and creating an environment that encourages meaningful connections among individuals.
- This may include, but is not limited to, experience in event coordination, community building, or roles that involve connecting people within a shared workspace.
Essential Duties & Responsibilities:
Office Operations (80%)
- Responsible for opening, closing, and managing the office operations Monday – Friday, 8:00am-5:00pm, with some evening availability required as needed
- Greet and check-in member guests
- Greet people who come in for tours, track walk-ins, schedule tours, and send confirmation emails
- Answer “walk-up” member and guest questions or refer inquirer to additional resources
- Assist with move-ins and move-outs; prepare and distribute member welcome packets (online)
- Assist with building operations and maintenance to ensure highest level of member experience
- Fielding and assigning requests submitted through online booking system
- Manage keycard activations and room access requests where applicable
- Ensuring the office is clean and well kept
- Ordering consumables
- Submit building receipts to Executive Assistant to the CEO for expense reports
- Mail responsibilities as needed
- Identify issues for escalation to the Director of Operations and document accordingly.
Membership, Events, and Community Management – 20%
- Work on community initiatives designed to develop connections between members, including member introductions, event support, email and print communications, if applicable
- Solve member-related issues to ensure a cohesive community.
- Assist with set-up and breakdown of events, including ordering food and beverages
- Participates off-site to provide visibility and administrative/program support for the company in its region, as needed.
Education and Experience:
- College graduate with a four-year degree preferred, but not required
- Customer service and/or sales experience a plus
- Must have strong verbal and written communication skills
- Exceptional organizational and multitasking skills
- Demonstrate integrity, dependability, responsibility, accountability, self-awareness, work ethic, and empathy
- Passion for entrepreneurial communities
- Proficient in MS Office Suite and Zoom; CRM experience a plus
- Salesforce experience is a plus!
Requirements:
- Work onsite, 5 days per week, in Atlanta Office
- Highly organized with the ability to meet multiple, concurrent deadlines
- Provide an outstanding, professional level of customer service
- Ability to work well in an environment where multiple projects are being executed simultaneously
- Ability to offer creative solutions to problems, issues or challenges in an effective manner
- Ability to work independently and effectively with minimal supervision
- Excellent verbal and written communication skills
- Strong interpersonal skills with experience communicating with both internal and external audiences
- A team player with a “can do" attitude
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- 401(k) matching
- Health insurance
- Life insurance
- Vision insurance
Application Question(s):
- How many years of experience do you have as an Office Coordinator?
- How many years of experience do you have in event coordination, community building, or roles that involve connecting people within a shared workspace?
- How many years of experience do you have with Salesforce or similar CRM tools?
- How many years of experience do you have working in a non-profit organization?
- Are you comfortable commuting to this job's location?
- Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?
- What's the best time for a 15-minute phone call?
Education:
Work Location: In person