The Administrative Assistant serves as the primary point of contact for internal and external stakeholders on all administrative matters related to the Department. This role provides operational support and administrative functions, including coordinating departmental matters, planning, and executing schedules of supporting personnel.
Responsabilities:
- Serve as the primary point of contact for internal and external stakeholders on all administrative functions.
- The position is responsible for duties such as answering phone calls, coordinating departmental meetings, conference rooms set up with the office coordinator when in need, managing confidential files and/or information addressed to the Director.
- Printing confidential documents, reports, compiling and organizing documentation sent to the Director and/or requested by the director or his supporting personnel Team in a timely manner.
- Complete assigned administrative projects with expediting work results, such as creating and updating contacts database
- Other tasks which may be required by operational needs.
Requirements:
- Minimum of an Associate Degree in Business or Administrative Assistant
- Three to five years as Executive Assistant or Administrative Assistant
- Prior experience in a legal environment
- Communicates effectively and professionally in Spanish and English (written and oral).
- Excellent verbal and written communication skills
- Detail-oriented and organized.
- Knowledge of the ADP program is preferred.
- OSHA certification or knowledge of OSHA reporting preferred.
Job Type: Full-time
Ability to Relocate:
- San Juan, PR: Relocate before starting work (Required)
Work Location: In person