Position Summary
Accounting Clerk: Responsible to ensure proper coding of all accounts payable transactions including payments to vendors and employee expense reimbursements. Review statements and prepare month end closing of general ledger; journals, reconciliations for Investments. Review and approval for Staff expense reports and reconciliation to business credit card.
Essential Job Criteria
Education: BS or BA degree in accounting or finance preferred.
Experience: A minimum of four years’ experience in accounting.
Skills and abilities: Computer experience in accounting software, Microsoft Word, Microsoft Excel. Excellent mathematical ability with an aptitude for numbers. Ability to meet deadlines. Good writing skills. Team oriented with strong interpersonal skills. High degree of confidentiality.
Essential Job Functions
Payables:
· Obtain all required W-9 tax forms
· Review invoices for proper budget coding and approvals
· Enter invoices in Accounts Payable system
· Generate checks, obtain signatures, mail checks
· Review and process for payment all billing from the Society and the Sisters
· Post Accounts Payable Journals
ACH/Fedwires:
· Process ACH transfers for AP and regional reimbursement payments
· Enter ACH transfers in Accounts Payable System
· Initiate wire transfers to regions
· Enter journal entries for wire transfers
Expense Reports:
· Review employee expense reports
· Generate reimbursement requests and obtain approvals
· Process ACHs with Bank
· Review Corporate Credit Card Charges and process monthly Journal
· Record monthly journal of employee reimbursements
Investments:
· Student Loan Quarterly Investment Draws[ME1] [AR2]
· Filing and downloading of monthly Investment Statements and Manager Reports
· Reconciliation of Statements to Manager Reports and Ledger balances
· Prepare quarterly financial reports for Board
· Prepare year end entries
· Annual reconciliations
Reconciliations:
· Other Receivable
· Accounts Payable Vendor
· Accounts Payable
· Accrued Expenses
· Other Clearing-General
· Other Clearing Raisers Edge
· Deferred Revenue
· Accrued Liabilities
· Maryknoll Society & Sisters Receivable
· Travel Advance
· Prepaid Postage
· Prepaid Other
· Expense Reimbursement Payable
Miscellaneous:
· Process journals as needed
· Process and deposit Advancement cash and checks. Scan to bank or go to bank
as needed.
· Receive and process Finance deposits. Scan to bank or go to bank as needed.
· Stock Gifts Statements. Verify Account is Zero
· Maintain file of all company contracts (electronic and hardcopy.) Ensure that contract is reviewed by insurance broker.
· Prepare and file yearly 1099s and 1096
· Process year-end accrual journal entries, schedules and supporting documentation
· Assist in annual audit process
· Perform other job-related duties as requested by supervisor
Salary Range: $22-$25 per hour. 25 hours per week - schedule flexible (weekdays)
email resume to Mary Edgar HR Manager at medgar@mklm.org
Job Type: Part-time
Pay: $22.00 - $25.00 per hour
Expected hours: 25 per week
Benefits:
- Health insurance
- Paid time off
Physical setting:
Schedule:
- Day shift
- Monday to Friday
Ability to Commute:
- Ossining, NY 10562 (Preferred)
Work Location: In person