EDUCATION AND EXPERIENCE:
- BA in accounting or finance plus two (2) years of relevant experience in A/R, credit and collection operations and procedures.
- OR an Associate degree or equivalent plus one (1) year of relevant experience in A/R, credit and collection operations and procedures.
- Ability to maintain cordial working relationships.
- MUST BE PROFICIENT IN QuickBooks
- Minimum of two years’ experience in accounting/bookkeeping with strong background in A/R..
SUMMARY OF DUTIES:
Performs general accounting procedures, with a strong capacity in A/R and collection operations. Maintain up to the minute ledgers. Resolves collection issues, credit balances and account problems; other account actions, bank deposits; extension and approval of credit limits to clients; monitors credit balance and drawn balances; works with senior and staff accountants. Understands and memorizes chart of accounts for all divisions and companies.
An employee in this position performs other duties in the Accounting Department as required or as assigned by management as well as Accounts Payable, Payroll, general bookkeeping, tax payments, reconciliation duties, and/or other within the same grade.
GENERAL RESPONSIBILITIES:
- Learns the company’s infrastructure and the core functions of the job.
- Understands and memorizes chart of accounts for all divisions and companies.
- Maintains complete knowledge in the nursing staff classification, specialty areas and pay structure.
- Understands staffing policies and memorizes the shift structure.
- Understands and memorizes each facility’s work areas and units.
- Ensures strict confidentiality of financial records.
- Prioritizes work and requests.
- Balances daily batches and reports; prepares account summaries reports as requested; distributes reports.
- Performs a variety of general clerical duties and other routine functions.
- Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
- Provides needed information and demonstrations concerning how to perform work tasks to new employees in similar or subordinate positions.
- Recommends operating policies and procedures for Accounts Receivable Department.
- Performs miscellaneous job-related duties as assigned.
- Performs other related duties as assigned.
- Performs a variety of general clerical duties and routine functions.
- Responsible for replenishing department’s supplies.
A/R RESPONSIBILITIES:
- Receives client payments; posts and reconciles payments to ledgers.
- Prepares and executes bank deposits.
- Reviews adjustments, skipped invoices and split invoices.
- Obtains necessary approvals, signatures and authorizations for all A/R adjustments.
- Reconciles, corrects, and applies adjustments or additional fees to billing records.
- Balances daily batches and reports; prepares income reports and statistics; prepares account summaries reports as requested; distributes reports.
- Posts and reconciles receivables to ledgers.
- Obtains approval for posted batches.
- Identifies and alerts CEO to problems and inconsistencies relative to the maintenance of A/R accounting controls.
- Prepares and interprets a variety of routine and special reports as necessary.
- Balances daily batches and reports; prepares account summaries reports as requested; distributes reports.
- Maintains records necessary to provide proper audit trails.
- Performs A/R and Deposit accounts analysis and reporting as well as other complex revenue and receivable accounts analysis and reporting.
COLLECTION RESPONSIBILITIES:
- Performs collection duties by calling clients.
- Computes interest charges as needed.
- Generates collection billings and appropriate demand letters and mails letters to clients.
- Refer collection cases to Collection Agencies or Attorneys.
- Prepares documentation and responses for legal inquiries, litigation, and court appearances.
- Files legal cases (small claims court and District Court).
- Presents the company’s case in the small claims court system.
Other Duties may include
- Responsible for extending and approving credit limits to clients in accordance to Corporate limits of authority.
- Monitors credit limits and drawn balances.
- Responsible for insuring Accounts Receivables with CNA insurance.
- Responsible for reporting in a timely manner all the required information and reports.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
KNOWLEDGE OF:
- Strong knowledge of credit and collection policies, practices, and procedures.
- Strong knowledge of accounting principles.
- SKILLS:
- Excellent organization and time management skills; ability to meet tight deadlines; detail oriented.
- Strong mathematical skills;
- Strong interpersonal skills; ability to effectively interact with all levels of staff and external contacts; ability to work as an effective team member.
- To operate an office computer and a variety of software applications.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Experience level:
Schedule:
Ability to Relocate:
- Glendale, CA 91206: Relocate before starting work (Required)
Work Location: In person