Overview:
The Administrative Assistant assists in the operation of the church office and assists the pastors and staff with a variety of administrative duties. This is a part-time position working Monday-Thursday 9 a.m. to 4 p.m.
Essential job functions:
- Answers phones and doorbells, screen calls and visitors, and forward inquiries to appropriate Staff
- Complies, prints, and distributes Sermon Notes for Weekly Worship Service
- Assists with tasks in Planning Center including weekly attendance, setting and maintaining registrations, maintaining groups and lists, and updating membership records as needed
- Coordinates and completes print jobs
- Assists Office Manager as requested in posting social media content, updating website, and updating church signage
- Compiles and edits the Sermon Notes and Weekly eNewsletter under direction of the Office Manager
- Builds weekly service in ProPresenter
- Keeps inventory of church kitchen, office, janitorial, and other supplies and reorders/restocks as necessary
- Coordinates weekly Greeter Team schedule and ensures volunteers are scheduled for Sunday service
- Other duties as assigned
Minimum Qualifications:
- Must be a Christian and represent not only Trinity Baptist Church, but also Jesus Christ, and demonstrate a real love and concern for all people
- Must be pleasant, discreet, tactful, and capable of honoring confidential communications
- Must have general knowledge of office equipment and supplies
- Must possess good telephone and communication skills.
- Must be able to deal with various types of personalities, both on the phone and in person, in a professional manner.
- High school diploma or GED, some college preferred
- Two to four years of secretary or office management experience (preferably in a church environment)
- Proficient in Microsoft 365 (Word, Excel, PowerPoint, Teams)
- Proficient in Google Suite (Google Drive, Calendar, Mail)
- Database management experience
- Excellent verbal and written communication skills
- Flexible and able to work well under pressure
- Excellent organizational and interpersonal skills
Preferred Qualifications:
- Experience using Social Media (Facebook, Instagram, YouTube), Planning Center, eSpace, ProPresenter, Canva, and/or Adobe Creative Suite
Don’t meet every minimum requirement?
Studies have shown people are less likely to apply to jobs unless they meet every single qualification. At Trinity Baptist Church, we are dedicated to building a great workplace with people on mission to serve God utilizing their skills. So if you’re excited about this role but your past experience doesn’t align perfectly with every qualification, but you have a strong work-ethic and ability to learn quickly, along with a history of discipleship making and love of Christ, we strongly encourage you to apply. You may be just the right candidate for this or other roles!
Physical Requirements and Environmental Conditions:
- Ability to lift or move items over 25 pounds
- Position requires reaching, bending, stooping, and handling objects with hands and/or fingers, talking and/or hearing, and seeing including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
- Required to perform repetitive physical tasks (computer keyboarding, writing, etc.)
Job Type: Part-time
Pay: $14.00 - $18.00 per hour
Expected hours: 28 per week
Work Location: In person