Senior Project Manager
The primary responsibilities of a Senior Project Manager include the duties of a Project Manager and are supplemented with opportunities to improve the team as a whole through mentorship based on the employee’s wealth of experience. The ҉ bullet points below separate a Senior Project Manager while the remaining bullet points apply to both roles.
Essential Duties & Responsibilities
- Plans, directs, and coordinates activities of designated projects to ensure that goals and objectives of projects are accomplished within prescribed time and budget constraints.
- Responsible for ensuring the quality of goods and services to both internal and external customers.
- Understands and follows Kasa Engineering Process Manual procedures.
҉ Applies a critical eye to the developed internal processes and procedures with intent to continuously improve them.
o Develops and maintains a working knowledge of customer’s project execution expectations and specifications.
o Reads a Scope of Work for a project and understands conceptually what is required. Is willing and able to ask logical questions of the pertinent parties to get clarification when a full understanding isn’t initially had.
o Reviews estimates.
o Attends pre-bid meetings as necessary.
o Initializes project in internal ERP.
o Initializes communications with customer following internal project kickoff.
o Drafts Schedule of Values, Requests for Information, and Open Items List; works with Engineering team to populate RFIs and Open Items as applicable.
o Identifies and Documents Risks and Quality Control Measures; works with Engineering team to populate as applicable.
o Develops an internal project schedule and resource requirements that supports the overall project scope and external schedule.
o Coordinates establishment of payment and performance bonds, as required.
҉ Plays a mentoring role in refining team’s collective knowledge of project requirements through collaboration and leadership.
o Monitors and maintains customer satisfaction.
o Initiates the procurement of all project material. Tracks procurement status in accordance with project schedule. Escalates problematic lead-times as applicable.
o Initiate the panel build process. Tracks panel build status in accordance with project schedule.
o Coordinates shipments to jobsites.
o Manages the internal project schedule and budget throughout the lifecycle of the project, including keeping allocated parties and management up to speed on the status of both.
o Keeps company-wide resource allocation tools up to date.
o Prepares monthly budget forecasting per project.
o Manages subcontractor invoicing milestones, subcontractor progress and staffing levels, and subcontractor performance.
o Ensures subcontractor is enabled through receipt of project scope and schedule documents in accordance with project needs.
o Attends customer meetings/conference calls.
o Hosts internal project meetings as needed.
o Investigates and communicates potential sales opportunities.
o Transmits project files (start-up and as-built deliverables and programs, etc) to customers and vendors.
o Responsible for ensuring the quality of goods and services to both internal and external customers.
҉ Prepares and/or assists management with preparation of weekly labor utilizations reports.
҉ Establishes subcontractor contractual documents.
҉ Plays a mentoring role in refining team member’s capabilities of these Project Facilitation responsibilities.
o Ensures all required project deliverables are finalized and submitted per project scope and schedule.
o Collects Full Lien Waiver from all subcontractors.
o Assists AR in submitting and receiving final invoice.
o Assists in submission of Full Lien Waiver to customer following final payment.
o Hosts Post-Mortem meeting with present report on project performance followed by collection of lessons learned from associated parties.
o Provides feedback to Estimating and Sales team on costs to execute relative to the estimate, including any notable inclusions, exclusions, and/or project risks.
o Provides feedback to Engineering Managers on any training needs or gaps in Engineering capabilities.
҉ Plays a mentoring role in continuously improving team’s execution capabilities.
҉ Applies a critical eye to Kasa standards with intent to continuously improve them.
Other Duties
- Exemplifies Kasa Values including Customer Empathy, Trust, Teamwork, Sense of Urgency and Problem Solving.
- Demonstrates Kasa’s Behavioral Norms including Be Present, Speak Your Truth, Attend to Safety & Be Open to Outcomes.
- Represents the face of Kasa to our customers and upholds the Kasa brand.
- Complies with all safety policies and procedures.
- Complies with all attendance standards and company policies.
- Other duties as assigned.
Supervisory Responsibilities
- Attends all required contractor or customer meetings to represent Kasa and reports out project status, especially any issues or concerns.
- Serves as a mentor to peers.
- Directs engineers on project(s) schedule, budget, and associated requirements.
- Ability to be the field supervisor on jobsite as assigned. Visits jobsites to evaluate readiness and engineering performance.
- Make sure the team turns in all required paperwork and documentation.
҉ Possessing the soft skills required to connect with other team members and provide well-received mentorship.
҉ Supervises a team of project management personnel, as needed.
Training Required
- PCM Training recommended.
- KCU training requirements TBD
- PMP Certification recommended.
Education & Experience
- Bachelor’s degree or equivalent from four-year college or technical school; or seven years of applicable experience
- Experience with Microsoft Office, including Word, Excel, Outlook, Teams, and Project.
- If remote, experience working effectively in a remote environment including positive references confirming reliability and efficacy.
҉ Ten years of applicable experience.
- Preferred experience includes:
o Prior experience juggling multiple tasks and changing priorities.
o Prior experience in the conveyor, material handling or related industries.
Additional Qualifications
- Ability to interpret a variety of instruction, either written or verbal, diagram or schedule.
- Maintains an acceptable driving record.
- Ability to read, write and speak English.
- Ability to communicate effectively with peers and subordinates in a one-on-one and/or group setting.
- Ability to calculate figures and amounts, such as discounts, interest, commissions, proportions, percentages, and dimensions.
- Ability to work with fractions and decimals, converting them back and forth.
- Ability to work independently as well as within a team.
- Ability to multi-task in a high pace environment.
- Organizational skills and attention to detail a must.
- Ability to meet deadlines and prioritize time and various projects.
- Ability to work with confidential data.
- Skills in organization, prioritization and time management.
- Work under stress to meet project deadlines and minute attention to detail.
Work Environment
This position operates in an office (home or remote) and job site setting. It routinely requires using standard office equipment, such as computer, phones, copiers, fax machines etc. Days and hours of work are typically Monday through Friday 7:30am to 4:30pm, but are project work dependent. Occasional evenings and weekend work may be required as job duties demand. Travel is required. Start-ups or job site setting hours will vary based on project and location. Field hours can vary from 10 to 20 hours per day in addition for the need to work weekends and 7 or more days in a row depending on specific start-up schedules on projects and customer demands, which can vary.