We are looking to hire a FT Office Manager to join our team in our office located in the Brandon area! You will be responsible for overseeing the administrative activities of the organization.
Responsibilities:
- Manage records and information
- Plan and maintain work facilities
- Provide administrative assistance to management team
- Encourage and improve cross-department internal communication
- Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.)
Qualifications:
- Previous experience in administrative services or other related fields
- Ability to prioritize and multi-task
- Strong organizational skills
- Deadline and detail-oriented
- Strong leadership qualities
As part of this role, you will:
- A DAY IN THE LIFE OF AN OFFICE MANAGER As the Office Manager, you are the point of contact for the operational supervision and ongoing support of the office. Your warm and welcoming demeanor puts them at ease as you happily answer their questions and assist with their needs. You will supervise office team alongside of the owner. We are not only searching for a manager but a leader that will bring the office to high levels of quality care services we provide to our current and future clients/patients. Your attention to detail assists you in organizing client/patient information and scheduling. You thrive in a fast-paced and people-driven environment and enjoy helping clients/patients.
- Work in conjunction with the owner to oversee and schedule staff to supervise and be responsible for client/patient flow.
- Support and ensure the client/patient experience through office flow, surveys, client/patient interactions, and by exemplifying our team's customer service vision.
- What you need to bring to this role: Several years of office management experience preferred. Solid understanding of federal and state employment regulations. Working knowledge of office processes. Strong references.
- You will be responsible for coordinating patients, records, overseeing daily process and procedure and constantly striving to improve workflow.
- Proficiency with Microsoft Office required.
- Proficiency with QuickBooks as you will be required to backup bookkeeper with light duties.
- Ability to multi-task and prioritize tasks, projects, and demands.
- Ability to influence and work collaboratively with others.
- Customer service focus to positively impact the client/patient experience.
- Ability to connect with client/patients and their families and help them feel at ease.
- Ability to effectively interact with facility staff, physicians, family members, clients/patients and other team members.
- Strong verbal and written communication.
- Strong leadership skills.
- Abides by HIPAA laws regarding of sharing of personal medical information.
- Aging Care Advocates is a drug free workplace. All job applicants selected for employment are required to submit to a pre-employment drug test and background check.
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
This Company Describes Its Culture as:
- Detail-oriented -- quality and precision-focused
- Outcome-oriented -- results-focused with strong performance culture
- Stable -- traditional, stable, strong processes
- People-oriented -- supportive and fairness-focused
- Team-oriented -- cooperative and collaborative
Work Remotely
- No this is an in-office position Monday- Friday 9 am-5 pm
Job Type: Full-time
Pay: $48,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
Experience:
- Human Resources/Office Management: 5 years (Preferred)
- Management: 5 years (Preferred)
Work Location: In person