Overview:
Priority HR, a dynamic and up-and-coming Professional Employer Organization (PEO) based in Tampa, Florida, is seeking a highly skilled and motivated Payroll Manager to join our team. As a key player in our organization, you will have the exciting opportunity to shape and lead the development of processes and procedures within our payroll department. This is a unique opportunity to be a crucial part of our newly formed team and help contribute to the development and success of our payroll department. As we set out on this period of growth, innovation and success, we are committed to building a great team of individuals to share this journey with us.
Position Summary
The Benefit Specialist is responsible for the set-up, maintenance, and reconciliation of Priority HR clients’ benefit and retirement plans, and worksite employee level benefit policies; including pre and post-tax deductions, dependent information, and deferred deductions that are applicable for each worksite employee, pertinent to their plan selection.
This position requires technical knowledge on multiple payroll systems.
Essential Position Functions (Essential functions requiring data entry must be performed on multiple payroll systems.)
- Timely set up of health benefit plans at the carrier/plan level for: Medical, Dental, Life, Vision, Short- and Long-Term Disability, and others as requested, and 2) Timely set up of retirement plans at the broker/plan level for: 401k, 403b, and others as requested.
- Timely set up of health benefit policies at associated pre/post tax deductions the worksite employee level for: Medical, Dental, Life, Vision, Short- and Long-Term Disability, and others as applicable, and 2) Timely set up of worksite employee retirement accounts along with applicable pre and post-tax deductions.
- Monthly reconciliation of carrier statements to employee level plan and deduction data. Coordinate reconciling adjustments with the benefits manager and payroll manager, with intent to collect or refund employee deductions that were made in error in the previous month(s). Prepares monthly carrier invoices for payment and submission to Accounts Payable.
- Ensures that employee status changes and terminations are made timely in the benefits system, so that coverage is correct, and employees are billed accordingly.
- Set up, maintain and report on federally mandated information (ACA) for all applicable employee files.
- Assists with the planning and execution of the open enrollment process.
- Provides information and reports to management as requested. Escalates problems or issues and presents remedy recommendations (if applicable) to the benefit manager.
- Assists with technical system problems or updates – liaison for benefits issues with software vendor.
- Develops and maintains business and personal relationships with Priority employees and management. Attends and participates in work-related meetings as requested.
- Other duties as assigned or required.
Supervisory Responsibilities
No supervisory responsibilities
Acceptable Training and Experience
Prism HR HRIS Software Experience a plus
Associate degree in related field or equivalent business experience in the benefits administration field
Competencies
- Ability to identify detailed information; and accurately add, delete, and modify detailed data and information that is provided.
- Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.
- Researches and understands impact of managerial decisions; Demonstrates knowledge of benefits and industry trends; Works within a budget; Conserves organizational resources.
- Accepts responsibility for own actions; Works with integrity; Supports and upholds organizational goals and values.
- To perform this job successfully, an individual should have knowledge of the PEO Payroll system: Spreadsheet, Presentation and Word Processing software.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Performance Requirements
- It is expected that the Benefit Specialist will adhere to the Priority HR attendance policy and utilize the Paid Time-Off Benefits as they are provided.
- This position has access daily to private and confidential information. It is required that confidential information not be transmitted, copied, or used in any way other than what is transcribed by Priority HR, according to the Confidential Information policy.
- This position requires a high volume of keyboard use and typing. Accuracy and speed are a high priority, and if not applied, may result in financial loss to the company, and/or client dissatisfaction.
- The primary function of the Benefit Specialist is to ensure employee benefit plans and related deductions are in the payroll system in a timely manner.
Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Working inside, in an office environment; air conditioning; moderate noise level; moderate overhead lighting; level flooring, usually carpeted. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this position, the employee is regularly required to sit; stand; use hands and fingers to type or otherwise work primarily with fingers and hands, using repetitive motion of the wrists, hands, and/or fingers. Duties will also include walking, talking, hearing, and close visual acuity to perform activities such as: preparing and analyzing data and figures; presenting, transcribing; viewing a computer terminal; and extensive reading.
The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Tampa, FL 33607: Relocate before starting work (Required)
Work Location: In person