Job Title: Assistant Events Manager
Company: Entente Spirits, LLC
Job Type: Hourly – Non-Exempt; Full-time
Salary: Discussed at Interview
Job Description
The Assistant Events Manager is responsible for assisting the Events Manager and clients through attention to detail, anticipating client needs as well as executing aspects of the day of the event. This position provides comprehensive support to the Events Manager assisting in managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to facilitate efficient workflow. The ability to manage priorities as well as meeting deadlines in an organized and creative manner is essential.
Essential Functions
- Assist the Events Manager in the execution of events; setup, tear down, vendor coordination, staffing, etc.
- Provide support to event team by assisting and supporting them in their day-to-day tasks with accuracy and attention to detail
- Participate as a representative for Moersch Hospitality Group at various trade and industry functions
- Handle any special requests that may come up during an event; must be able to be flexible and think on your feet
- Assist with maintaining timelines and priorities with each event
- Ensure excellent customer service and quality delivery; adhere to high standards of client focus
- Remain calm during crisis and the high pressure of an event in progress; always present yourself professionally and in line with company standards
- Able to juggle several projects at once and still deliver results that are precise and on deadline
- Execute setup and tear down of events with extreme attention to detail
- Organize and schedule meetings, including preparing agendas, booking venues, arranging catering, and ensuring necessary materials are available.
- Manage incoming and outgoing correspondence, including emails, phone calls, and mail. Draft and email documents, letters, memos, and reports as required
- Handle sensitive information with discretion and confidentiality, maintaining the highest level of professionalism and integrity at all times
- Work closely with the CHO, Director of Hospitality, and/or location managers for event needs
Competencies
- Energetic personality and passion for hospitality
- Detail-oriented, motivated and results-driven
- Collaboration skills and the ability to work in a team environment
· Customer/Client Focus
- Excellent written, verbal, and organizational skills
- Demonstrates the highest level of professionalism
Supervisory ResponsibilityThis position does not have any direct reports. The position will assist in supervising staff/vendors during the set-up, execution and clean-up processes to ensure the work meets quality standards.
Work EnvironmentThis job operates primarily in a professional office environment or event space. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical DemandsThis is an active customer service role that involves a variety of physical abilities depending on the type and location of the event. In addition to general communication and office duties, this person would need to be able to lift up to 50 pounds and assist with facility set-up and tear down. Frequent standing, bending, stooping and walking is required.
Position Type and Expected Hours of Work
Full-time, non-exempt. Days and hours of work may vary based on the needs of the business, however, schedule is expected to be Tuesday through Saturday. Weekends and some holidays are required. Must be able to work late night shifts as well.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Evening shift
Work Location: In person