Salary Range: $23.66 - $ 28.36
The rate of pay offered to the selected candidate is based on internal pay policy and budget. Candidates are paid at the minimum of the salary range or no higher than the first quartile of the salary range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training, and other department needs.
What We Are Looking For
In joining our team, you are joining a dynamic group of diverse individuals committed to the Corporal Works of Mercy. For us, what we do is much more than a job or a career. If you feel called to be of service, we invite you to explore our career opportunities.
POSITION SUMMARY
To perform a variety of administrative duties in support of parishes related to the requirement for fingerprinting employees of the Archdiocese of Los Angeles.
ESSENTIAL FUNCTIONS
Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.
- Learn and have a clear understanding of all Fingerprinting Dept. processes and how they interrelate.
- Pass California Department of Justice (DOJ) background check.
- Become a Live Scan Operator for the Los Angeles Archdiocese.
- Process DOJ monthly billing and deliver it to the Finance Dept.
- Keep equipment up to date weekly.
- Oversee printers and parish schedules to set up appointments.
- Oversee and guide workload of the Fingerprinting Assistants.
- Troubleshoots problems with computers.
- Helps locations with questions regarding VPIN or the fingerprinting procedures.
- Types and prepares correspondence, memos, reports, and other documents using a computer.
- Maintains and updates Safe Environment Platform (SEP) Fingerprint Database accurately and in a timely manner.
- Schedules fingerprint appointments throughout Archdiocese.
- Checks various forms for completeness and accuracy.
- Sets up files, updates and organizes files; files documents.
- Photocopies correspondence, memos, reports and other documents.
- Maintains and updates various records and files.
- Proofreads correspondence, memos, reports and other documents.
- Performs related duties as required.
MINIMUM QUALIFICATIONS
Education and Experience
Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:
- Active member of a Roman Catholic faith community.
- High School graduation or equivalent.
- One-year secretarial training.
- One-two years of secretarial experience.
- Department of Justice Clearance to be passed.
- California Driver’s License and Auto insurance.
Knowledge, Skills, and Abilities
Knowledge of:
- The mission and organizational structure of the Catholic Church.
- Strong understanding of faith and why this fingerprinting is necessary.
- Basic computer skills including knowledge of current word processing, spreadsheet and database software.
- English usage, grammar, spelling and punctuation.
- Simple bookkeeping and record keeping methods and procedures.
Skill in:
- Typing at a minimum of 45 wpm.
- Effective verbal and written communication. For positions requiring bilingual skills, the incumbent must also be reasonably fluent in English and Spanish or other language.
- Excellent interpersonal skills to deal with all types of personalities.
- Data Entry.
- Report assembling.
- Short-range organizational planning.
- Telephone communications.
- Attention to detail and accuracy.
Ability to:
- Understand Fingerprint process and operate live scan machine.
- Communicate effectively in written and oral form.
- Maintain complete confidentiality.
- Operate standard office equipment including typewriter, fax machine and computer.
Physical and Environmental Requirements:
- Occasionally lift up to 40 pounds.
- Sit for sustained periods of time on a daily basis.
- Perform tasks requiring intermittent walking, bending, stooping, twisting, reaching above, at or below shoulder level, grasping, pushing and pulling
- Utilization of live scan machine, computer and office equipment
- Exposure to office or indoor noise and temperature levels
Our Benefits include:
- Health Insurance (Medical, Dental and Vision)
- Mental Health Services (Employee Assistance Program)
- Pension Plan
- 403B Plan
- Vacation & Sick Time
- Paid Holidays
- Employee Discount Programs (24hr Fitness, LA Fitness, Hotel Engine, Great Work Perks*)
- Great Work Perks (Amusement Parks, Car Rentals & Hotel, Restaurant, and Shopping discounts)
- Transit Subsidy