Description
This is a full-time, CASA role. The salary grade for this posting is 4026. The salary range is $67,273 to $87,219. Please note that the final salary will be determined by our Classification and Compensation team after reviewing the candidate's experience and considering our internal salary equity.
Title: Project Manager (Office of Procurement)
Department: Procurement
Reports To: Administrative Superior
For forward-thinking administrators and educators, opportunities abound in the School District of Philadelphia. The School District of Philadelphia is committed to transforming the education opportunities it offers the city’s more than 203,000 school-aged children. The District seeks District leaders who have a passion for working with schools, principals and communities and who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?
The role of the Project Manager is to help implement the District’s overall strategic management goal: creating an aligned organization capable of supporting a high-performing system of schools. The work of the Project Manager will touch on all of the core components of strategic management: determining organizational goals; prioritizing and pursuing the highest impact strategies to achieve those goals; tracking progress against targets; strategic problem-solving; coordinating across functional areas; evaluating and adjusting strategies based on data; holding the organization and team members accountable for progress toward collective goals; and identifying and celebrating individual and team contributions to overall efforts.
A successful Project Manager will enjoy working at a fast pace; serving in leader, facilitator, and team member roles; developing innovative, evidence-based strategies and solutions to operational barriers; resolving policy barriers; and institutionalizing change.
- Drives incorporation of performance management approaches – and performance culture – in key interactions across the organization.
- Establishes routines and facilitates regular project meetings among various District staff involved in implementing and evaluating Action Plan initiatives or project components, or System of Great Schools process for purposes of progress monitoring, program review, and program improvement.
- Provides problem-solving support to initiative managers and helps ensure that input and feedback from colleagues across the organization is solicited and incorporated.
- Supports initiative managers to identify risks, strategize solutions, and develop plans to address identified issues in order to maintain initiative/project momentum.
- Enforce and manage district contracted vendor compliance/diversity requirements, in accordance with regular local, federal and state law/policies.
- Manage the review and monitoring process of vendor project completion within various vendor contracts and work streams; provides progress updates to project leads.
- Works with selected teams on specific aspects of meeting project goals in a timely manner.
- Manage and audit Certified Payroll Reports maintained by the Certified Payroll Processor for various vendor projects related to Capital Programs and Operations.
- Prepares reports related to project status and projections.
- Directly supervise project managers and compliance-based staff in Procurement.
- Develops and builds strong communications and relationships between Academic Supports Capital Programs, Facilities, General Counsel, Inspector General to enforce Procurement contract compliance procedures.
- Participates in confidential and/or sensitive matters and/or projects at every level of the enterprise.
- Participates in contract planning within Capital Programs, Facilities & Maintenance, Transportation, and other departmental offices.
- Coordinate with Buyers in Procurement on RFP postings and scope of work language.
- Supports all administrative and managerial project work related to the compliance and enforcement federal, state and district policies for contracting and procurement.
- Analyze large contract documents, research and prepare draft contract specifications, policies, and procedures, interpret contract requirements to contractors, and recommend contract changes based on the requirement of the scope.
- Assist in increasing the ability of the district to provide documentation such as certified payroll and MWBE contract compliance when requested by federal, state, local, and internal auditors by maintaining records of contracted projects for review.
- Communicate with external vendors to coordinate site visits and obtain necessary documents for review.
- Coordinates with the Department of General Counsel and Inspector General Office to develop standard contract compliance practices and methods of enforcement.
- Evaluate and recommend standard contract and RFP language to meet the needs of various offices while maintaining compliance with federal, state and district procurement practices and policies
- Establish short and long-range goals for regular contract compliance.
- Assist in development of a compliance-based department within the Office of Procurement Services.
- Assure the effective management of contracts by acting as a team leader in reviewing and revising bid/RFP documents, reviewing contract change orders, and working closely with the Office of Business Diversity and Procurement Services.
Qualifications
- Master’s degree from an accredited college or university.
- Three years of full-time, paid, professional experience in project management, consulting, policy, operations, or research, which has included working in education or a related field.
- Any equivalent combination of training and experience determined to be acceptable by the Office of Talent.
- Demonstrated knowledge of:
o process improvement and the methods utilized to implement systemic change.
o principles, practices, and procedures underlying strategic planning.
o principles, practices, and procedures underlying coordination of large-scale projects and initiatives.
o lead and implement strategic initiatives under aggressive deadlines.
o function as an entrepreneurial self-starter, a team leader, a facilitator, and as a member of a team.
o work on multiple projects simultaneously, as evidenced by an ability to balance and prioritize multiple competing priorities
o identify and break down complex problems and develop strategies to address the identified issues based on quantitative and/or qualitative evidence.
o build and maintain strong, effective working relationships across all levels of an organization.
o coordinate cross-functional teams.
o understand, interpret, and analyze a variety of data sources.
o design and develop systems, tools, and schedules for collecting, maintaining, and reporting on performance data.
o adapt to different situations, particularly when new information is provided.
o communicate in a clear and concise manner, both orally and in writing.
o use Microsoft Word, Excel and PowerPoint.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
The School District of Philadelphia provides to all persons equal access to all categories of employment in this District, regardless of race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin or handicap/disability, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.