Job Title: Human Resources Administrative Assistant
Company: Ferrari Express Inc.
Location: New York, NY
Ferrari Express Inc. is seeking a highly motivated and organized individual to join our team as a Human Resources Administrative Assistant. The ideal candidate will be detail-oriented, organized, responsive, and a self-starter with a minimum of 1 year of real HR experience. This position requires the ability to handle recruitment, interviews, drafting documents, and assisting with emails from staff. Experience with E-Verify & I-9 processes and ADP Workforce Now (WFN) is preferred.
Responsibilities:
- Assist with recruitment processes, including posting job openings, scheduling interviews, and corresponding with candidates.
- Conduct initial screening of job applicants and coordinate interview schedules.
- Draft and prepare HR-related documents, such as offer letters, employment contracts, and HR policies.
- Assist in managing and responding to HR-related emails and inquiries from staff members.
- Perform E-Verify and I-9 processes in compliance with federal regulations.
- Utilize ADP Workforce Now for HR-related tasks, such as payroll processing and employee data management.
- Maintain accurate and organized HR records and documentation.
- Actively participate in onboarding processes for new hires and ensure all required documentation is completed accurately.
- Provide administrative support to the HR department as needed.
Qualifications:
- At least 1 year of practical HR experience is required.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent attention to detail and accuracy in all work.
- Proactive and self-motivated with the ability to work independently.
- Quick learner with the ability to adapt to new systems and processes.
- Strong communication skills and the ability to ask questions and seek clarification when needed.
- Diligent note-taking skills to ensure accurate documentation and record-keeping.
Skills:
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of HR functions and best practices preferred
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Ability to maintain confidential information.
Education & Experience:
- High School degree; additional qualification as an Administrative Assistant or Secretary will be a plus
- Associate or Bachelor's Degree (Business Administration or HR-related field) preferred
- 1-2 years of Admin or Office Support experience REQUIRED
Benefits:
- Flexible Spending Account (FSA)
- Commuter Benefits (Parking & Transit)
- Dependent Care Credit (DCA)
- 401k & Roth
- 401k & Roth Matching
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Generous PTO
- Parental Leave
- Long-Term Disability
- Referral program
If you are a dedicated and detail-oriented professional with a passion for HR administration, we encourage you to apply for this exciting opportunity to join the Ferrari Express Inc. team.
To apply, please submit your resume and cover letter.
Ferrari Express Inc. is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.
Job Type: Full-time
Pay: $21.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Experience:
- Human Resources: 1 year (Required)
- Administrative: 1 year (Required)
- USCIS (I-9 & Everify): 1 year (Required)
Ability to Commute:
- New York, NY 10036 (Required)
Work Location: In person