Overview:
PNNL’s Human Resources organization is comprised of committed professionals working to advance the PNNL strategy and support scientific discovery and excellence.
The Administrative Coordinator for HR provides specialized administrative support to multiple members of the HR Leadership Team. This role requires extensive knowledge of administrative practices, exceptional organizational skills, and the ability to work independently while remaining closely integrated within the administrative team. We are looking for a proactive problem solver who strives in a fast-paced, ambiguous team environment.
Rockstar Rewards:
Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
- Research Associates excluded.
**Once eligibility requirements are met.
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Responsibilities:
- Provide comprehensive and proactive administrative support to members of the HR Leadership Team, including:
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Managing schedules and coordinating meetings.
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Managing expenses and preparing documentation.
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Maintaining multiple calendars with a high degree of accuracy and efficiency, ensuring all appointments and meetings are well-coordinated.
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Arranging and managing travel itineraries, accommodations, and logistics.
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Triaging emails and managing correspondence as applicable.
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Exercise discretion and maintain confidentiality.
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Draft, edit, and proofread communications, including emails, reports, and presentations, ensuring clarity and professionalism.
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Plan and coordinate meetings, including scheduling, preparing agendas, and ensuring necessary materials are available.
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Utilize internal software and applications to manage data, generate reports, and anticipate departmental information needs.
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Collaborate seamlessly with team members to maintain a cohesive and supportive working environment.
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Maintain a high level of communication with team leaders to align with division goals.
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Identify and implement process improvements to enhance administrative efficiency and effectiveness.
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Partner with the EA and the HR administrative team to provide comprehensive administrative support.
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Handle P-card transactions as needed and may support the implementation of PNNL sub-contracts as a Technical Oversight Representative (TOR).
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Exercise a high degree of sensitivity and confidentiality when dealing with business and personnel information, events, and activities.
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Demonstrate exceptional organizational skills to manage multiple priorities effectively and possess good customer service skills.
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Regularly function in a high-paced environment with conflicting priorities.
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Coordinate group events, off-sites, and activities, including all logistics as directed.
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Attend group meetings and provide back-up support in the absence of other HR administrators.
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Perform other duties as assigned.
Qualifications:
Minimum Qualifications:
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High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-
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AA degree or higher and 4 years of relevant experience in an administrative environment
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Experience in planning meetings and coordinating travel
Preferred Qualifications:
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Proven experience in providing administrative support to executive and senior leadership.
Experience:
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Extensive working knowledge of MS Office Suite, expense report systems, and various business systems and tools used within HR operations.
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Extensive knowledge of administrative practices and procedures.
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Experience planning meetings and coordinating travel.
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Experience maintaining multiple calendars.
Skills and Abilities:
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Excellent communication and interpersonal skills.
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Strong organizational and multitasking abilities.
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Ability to work within a collaborative team setting.
Hazardous Working Conditions/Environment:
Not Applicable.
Testing Designated Position (TDP):
This is not a Testing Designated Position (TDP).
About PNNL:
Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity:
Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.
Drug Free Workplace:
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.
HSPD-12 PIV Credential Requirement:
In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.