Description:
- The Finance Director is the Financial and Business Standard Bearer for the agency.
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The subject matter expert, facilitator, enabler, mentor, and guide in the financial workings and growth of the business.
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Areas of focus include Client Finance, Financial Planning & Analysis, and accounting and financial management & reporting.
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Partner with the President to develop, implement and grow the agency's business and financial strategy.
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Planning, developing, and implementing financial strategies for increasing revenues/profitability for the company.
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Create and maintain the agency forecast as a key tool to enable the agency’s goals and provide a runway to meet its EBITDA target
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Partner with the President in creating and evolving annual plans; track progress and communicate shifts to plan revising objectives/ plans in accordance with current conditions
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Create systems, tools, and process to continually improve the financial management of the agency:
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Utilization tracking, analysis, and projecting
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Revenue planning tracking
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Expense planning and tracking
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Work with team to ensure AMEX transactions are recorded and approved in a timely manner
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Profitability - by accounts, by departments, by work type
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Continually work to ensure efficiency, quality, service, and cost-effective management of resources; reviewing business documentation/reports; monitoring and making recommendations on cost-saving measures and places to invest.
Requirements:
Financial Management and Reporting:
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Create and manage systems and processes to effectively manage and advise agency leaders on all financial elements of the business.
On-going/As needed:
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Client Contract Review and negotiations
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Work closely with Production and Biz Dev teams on pricing projects for optimal project profitability
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Freelancer pricing negotiations - in partnership with DOP
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Ensure travel plans are within client policies and expense budget
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Departmental Process and System review and implementation
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Commission management.
Weekly Duties:
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Revenue Summary/Detail (Pipeline)
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Review and ensure timely Billing
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A/R aging and collections
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Review Departmental Resource Utilization and forecast
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Review Salary Planning File / Departmental To Go Analysis
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Review, analyze, and approve Freelancer Needs and process all freelance invoices
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Weekly Meeting with the Production Director to discuss project, needs, and issues
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Generation of Utilization report now and going forward
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Accounts Payable (Checks, Wire Transfer Review and Approval), weekly.
Monthly Duties:
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Prepare Forward-looking Cash Flows that include Billing and Cost of Good Sold for a roll forward 12-month period.
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Accounting Close Schedule review with ACC
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Review and submit Actual Results vs Prior Year and vs Budget
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Monthly Business Review with ACC using the Corporate Consolidation Schedules
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Balance Sheet review with ACC
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Departmental T&E To Go Analysis
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Review Client Profitability
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When necessary, prepare and review Client Fee and hours Reconciliations.
Annually Duties:
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Support ACC for any Audit requests for the Year End Audit.
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Detail Forward Plan for the calendar year and update 5 year forecast.
Financial Liaison & Partner with ACC and Sister Agencies:
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The Finance Director will have the greatest volume and frequency of communications with ACC.
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The strength of this relationship, therefore, will set the tone for how the agency and ACC work and grow together.
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Likewise, with integration and collaboration as a founding principle of ACC, the Finance Director will also have a critical relationship with each of the ACC agencies.
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Working with a holding company and with different agencies is difficult and requires exceptional emotional intelligence, adaptability and subject matter expertise.
Working With ACC:
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Help create, evolve, and then manage the financial reporting that first improves the operation of the agency, second, enables ever-increasing analysis, insights and enhancement of financial and business management, and thirdly, informs how the holding company can increasingly help the agency improve and grow.
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Timely reporting to ACC within timelines and determined schedules/formats.
Working With Sister Agencies:
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There will be significant opportunities for the agencies within the community to work together - especially in winning and growing business with clients.
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How each agency allocates resources to these cross-ACC opportunities will be critical.
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The Finance Director will play a key role in informing and managing these cross-agency investments.
Growth and Innovation Enabler:
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The effective investment and management of resources will enable the agency to grow, both with new business and with innovation.
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The Finance Director plays an instrumental role in informing this allocation of resources.
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Optimally plan and allocate resource and out of pocket funding for business development and marketing efforts
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Inform and enable new business pitch packages.
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Review and improve client contracts and negotiations
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Review and Prepare Pricing (SOW/Staffing Plans).