Epitec
Job Title: Administrative Assistant
Job Location: Plano, TX
Job Type: W2 Contract
Job Summary:
Epitec is seeking an Administrative Assistant to provide administrative, clerical support and personal assistance by maintaining the Executive’s itinerary and schedule and providing communications screening and services.
Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities.
Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.
Candidates who are bilingual in Korean/English is a plus in this role.
Pay Rate: $27 - 30/hourly with optional benefits packages
Schedule: Monday - Thursday on-site; Fridays remote
Job Responsibilities:
- Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction.
- Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
- Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism.
- Assists with maintaining continuous executive and industry contacts.
- Maintains the Executive’s itinerary and schedule with specific attention to detail.
- Identifies critical level of communications and the need for the Executive’s notification.
- Interprets and clarifies requests, and assists with required responses and action.
- Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive’s effective community, internal, and company headquarters communications.
- Prepares and makes domestic and international travel and accommodation arrangements.
- Schedules and plans meetings and appointments for the Executive and special visitors.
- Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements.
- Obtains detail direction from dispatchers and other executives.
- Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies.
- Coordinates executive meetings and schedules with internal leadership via executive admin staff.
- Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.
- Establishes executive level documentation standards and creates templates and styles to be used.
- Maintains network access, applications, and printing, and resolves network difficulties for the chief executive.
- Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.
- Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs.
Skills/Qualifications:
- Bachelor's degree with at least 3 years of EA experience supporting VP level executives and staff.
- Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint.
- Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, with customers, the local community, and with critical industry contacts.
- Ability to communicate both verbal and written for internal and external personnel at all levels.
- Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
- Handle highly confidential and sensitive materials and issues.
Why should you choose Epitec?
We started Epitec with a single focus, “Placing People First.” Knowing every good endeavor begins with listening and understanding, we’ve set about challenging every part of the employment process. Bringing the proper connections together for the perfect fit.
How is Epitec different?
Epitec gets to know our prospective employees, using these insights to locate the perfect placement for you. We are there, every step of the way. Providing a best-in-class compensation package combined with the opportunity to grow financially and personally through your work.
What is the result?
Epitec represents the world’s top companies and works to fill their open jobs with the world’s best talent. That’s led to Epitec servicing an impressive list of Fortune 100 companies. We've also won many awards, including one of Crain’s Detroit Business “Cool Places to Work,” and 101 Best & Brightest – local, national and elite winner. And that’s just the beginning, as we work to innovate the way the world thinks about employment.
#scott
Job Types: Full-time, Contract
Pay: $27.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
Experience:
- Executive administrative support: 3 years (Required)
Language:
Work Location: Hybrid remote in Plano, TX 75023