Cator, Ruma & Associates is seeking a full-time employee with a minimum of 5 years of administrative support experience in a fast-paced environment. The ideal candidate will have a friendly and outgoing personality while being detail-oriented with the ability to multi-task and prioritize. This is an in-office position with a primary focus of providing support to our engineering staff and ensuring the office runs smoothly.
Professionalism, time management, and organization are critical to the success of this position.
Essential Duties and Responsibilities:
- Stationed at the front desk and is primary for switchboard duties during office hours of Monday thru Thursday 7:30 AM to 5:30 PM and Fridays from 7:30 AM to 11:30 AM.
- Greets incoming visitors.
- Office supply orders and vendor coordination
- Coordinates and schedules in-house luncheons
- Coordinates car rentals and travel arrangements for all employees
- Meeting scheduling via MS Outlook and conference room reservations
- Mail distribution, shipping, local courier coordination.
- Assists in organization and execution of company activities and events.
- References, updates, and helps to develop Excel/Smartsheet/One Note reference materials.
- Uses MS Word to edit Master Specification templates with edits provided by our engineers.
Must make use of paragraph spacing, styles, headers/footers, page breaks,
margins, numbered lists, headings, etc. to match client-provided Word Doc
sample.
- Backup for support task overflow as well as scheduled time off amongst support staff
- Duties may be expanded upon and assigned as needed.
The candidate must have:
- 5+ years administrative experience
- High level of written and verbal communication skills and attention to detail
- Intermediate computer skills in Microsoft Office 360 (Outlook, Word, Excel, One Note, MS Teams) Experience with Ajera and Smartsheets is a plus.
- Ability to multitask
- Great people skills and positive attitude
CRA is a consulting Mechanical/Electrical/Technology engineering firm that has enjoyed an excellent reputation since 1959 resulting in a broad and diverse client base. Our firm designs healthcare, educational, commercial, and government facilities.
We offer an excellent benefit package including:
- Major medical with vision and dental
- 401K Plan, Flex Spending Plan, Health/Fitness Plan.
- Short and Long Term Disability, Life Insurance
- 9 hour days Monday thru Thursday and half days on Friday.
- Generous paid holidays, monthly company activities, employee longevity awards program.
Job Type: Full-time
Pay: From $23.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
Experience:
- MS Word: 5 years (Required)
- Office: 5 years (Required)
Ability to Commute:
- Lakewood, CO 80401 (Required)
Work Location: In person