Job Overview:
We are seeking a detail-oriented and organized Office Coordinator to join our team. The Office Coordinator will be responsible for overseeing daily office operations, managing administrative tasks, and supporting various departments within the organization.
Duties:
- Supervise and coordinate office activities and operations
- Manage office supplies inventory and place orders when necessary
- Handle accounts payable and receivable tasks using QuickBooks and AIA
- Assist with budgeting and financial record-keeping
- Process payroll accurately and in a timely manner
- Coordinate and plan company events and meetings
- Manage Sub contractors and vendor relationships and negotiate contracts
- Lead and supervise office staff, providing guidance and support as needed
- Answer incoming calls, provide information, and transfer calls using proper phone etiquette
- Maintain and update office calendars, scheduling appointments, and meetings
Qualifications:
- Proven experience working in an office environment
- Proficiency in QuickBooks or similar accounting software
- Strong budgeting skills and financial acumen
- Knowledge of payroll processes and procedures
- Experience in event planning is a plus
- Ability to effectively manage vendors and contracts
- Excellent team management skills with the ability to lead a diverse team
- Proficient in phone etiquette and communication skills
- Exceptional calendar management abilities
-Follow up on permitting process
-Computers skills: office, QuickBooks, google meets, Gmail, and calendar
-Will train on the job for : smart sheets, AIA, DocuSign and city software
This position offers the opportunity to work in a dynamic office setting where you can showcase your organizational skills while contributing to the overall efficiency of the company. If you are a proactive individual with a passion for office management, we encourage you to apply for this rewarding role.
Job Type: Full-time
Pay: $52,112.00 - $55,614.00 per year
Benefits:
- Opportunities for advancement
- Paid time off
Compensation package:
Experience level:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
Experience:
- Project coordinator: 1 year (Preferred)
Ability to Commute:
- Miami, FL 33130 (Required)
Ability to Relocate:
- Miami, FL 33130: Relocate before starting work (Required)
Work Location: In person