Summary
We’re hiring a key contributor to our team! Our Administrative Assistant will report directly to the Sales & Operations Manager. This is a full-time, on-site role responsible for activities related to our real estate and property management services, as well as other administrative duties important to company operations. This position enhances the value and effectiveness of our leadership team, and improves client relations through its communication, teamwork, attention to detail, client care, and representation of the company to others.
General Qualifications & Mindset
- You understand success lies in the details, are detail-oriented, and organized.
- You want to have an impact and feel passionate about the work that you do.
- You are focused on success, and constantly want to learn more.
- You are a team player and enjoy working together.
- You are a respectful, professional person with a quick smile and positive outlook.
- You are a “problem solver,” rather than “problem identifier.”
Duties and Responsibilities
- Effectively manage portions of the real estate process, including the following: client care, database, closing coordination, listing coordination, buyer agent collaboration, transaction coordination, team organization.
- Organize and deliver great events for our various entities.
- Provide assistance and leadership to our real estate brokerage, including the following: agent onboarding, transaction coordination, Facebook group management, monthly training calendars, organize our agent community, training protocols, gather positive digital reviews.
- Assist our team with other administrative items: organization, meeting notes and task delegation, create and monitor team action items between meetings, organize additional meetings to accomplish bigger tasks and goals.
- Staff care and recognition: awards, holiday gifts, life events.
- Assist Finance Manager with deposits and financial items related to the companies.
- Manage files: maintenance and storage.
- Lead our professional office environments: coordinate cleaning, appearance, manage supplies, mail, events, guest welcomes, facility signage, vehicle branding.
- Assist CEO with administrative duties and organizational items.
- Other duties and special projects as assigned.
Required Skills/Experience
- Excellent communication skills: verbal, written, digital, interpersonal.
- Effectively develop, monitor, implement, and execute organizational processes.
- Ability to problem solve, think critically, and make independent decisions.
- Able to work independently and manage multiple projects at once.
- Ability to stay organized and efficient, and assist others in doing the same.
- Technologically proficient: adapt easily to new technology and applications.
Company Description
The HGM family of companies serves investors by managing their real estate portfolios from acquisition and goal setting to daily management, leading to portfolio and legacy management or exit strategy. Company values: help, gratitude, mindset. Company size: 10-20 employees.
Job Type: Full-time
Pay: $40,000.00 - $45,760.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Janesville, WI 53545 (Required)
Ability to Relocate:
- Janesville, WI 53545: Relocate before starting work (Required)
Work Location: In person