The Personal Assistant will play a crucial role in supporting our executive team with various administrative and personal tasks. This position requires a high level of discretion, excellent organizational skills, and the ability to manage multiple tasks efficiently. The ideal candidate is a proactive problem-solver with exceptional communication skills, a keen attention to detail, and proficiency in Microsoft Excel.
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Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for the executive team.
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Communication: Handle correspondence, screen phone calls, and respond to emails on behalf of the executives.
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Project Management: Assist with various projects, ensuring deadlines are met and deliverables are completed to high standards.
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Event Planning: Organize and coordinate company events, meetings, and social gatherings.
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Personal Tasks: Manage personal errands and tasks for executives, including shopping, scheduling appointments, and other personal responsibilities.
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Office Management: Maintain office supplies, handle office-related vendor relations, and ensure the office environment is well-organized.
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Log Reports: Create and maintain detailed logs of orders and track their status using Excel.
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Calendar Management: Ensure all executive calendars are up-to-date, and coordinate with various teams to avoid scheduling conflicts.
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Customer Follow-Up: Assist with customer follow-up to ensure high levels of satisfaction and address any concerns or inquiries.
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Experience: Minimum of 1-3 years of experience as a Personal Assistant, Executive Assistant, or in a similar role
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Skills:
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Exceptional organizational and time management skills.
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Excellent verbal and written communication abilities.
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Proficient in Microsoft Office Suite, particularly Excel.
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Ability to multitask and prioritize effectively.
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High level of discretion and confidentiality.
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Detail-oriented with a high degree of accuracy.
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Bilingual in Spanish is a plus.
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Strong organizational personality, able to keep tasks and projects on track.
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Personal Attributes:
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Proactive and resourceful.
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Strong interpersonal skills and the ability to work well with diverse teams.
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