Summary: Collate all purchase requests, buy goods and produce all necessary materials needed for support or daily operations of the organization, assuring there are always sufficient materials and supplies for all employees and client’s needs. Occasionally contact with Department Directors and Regional Directors regarding purchasing requests. Pull reports, create purchase orders, and order products via vendor websites. Maintain and update open order reports, backorder reports, and purchase orders.
Responsibilities:
· All purchase requests must be received in writing and responded to within 24 hours via email.
· Prepare log of purchases by site location, utilizing Purchase Order numbers.
· Communicate directly to vendors and purchase items as per Director approvals and requests.
· Purchase office supplies, client supplies, maintenance supplies, and/or equipment, including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders, packing slips and invoices to the Accounts Payable Unit on a timely basis.
· Attach invoice, packing slip and purchase order together for Accounts Payable; items should be readily available for assessment.
· Review all purchases to invoice and back orders.
· Purchase monthly supplies for site maintenance and client’s necessities.
· Log all purchases and inventory of all goods. Assess on-hand inventories of supplies and ensure they are at the appropriate level.
· Maintain updated records of purchased products, delivery information and invoices.
· Assist when necessary with Audits (Internal, Year-end, and DHS audits).
· Assist with improving inventory control and create new operating systems.
· Assist with preparing bid packages and negotiate prices, terms, and conditions before placing orders.
· Maintain procurement records.
· Other duties as assigned.
Professional & Personal Qualifications:
· 2+ years working in a Purchasing or Procurement role within a city or state funded organization
· Knowledge of QuickBooks and other financial software required
· Knowledge of MS Excel, MS Office, and Outlook
· Strong communication and excellent customer service skills
· Proven ability to handle multiple tasks effectively under pressure while successfully meeting critical deadlines
· Proven ability to work collaboratively with diverse groups
· Strong organizational skills, detail-oriented, and efficient
· Maturity, integrity, and sound judgment
If you are a proactive individual with a passion for purchasing and supply chain management, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Purchasing: 2 years (Required)
Ability to Commute:
- Bronx, NY 10457 (Required)
Ability to Relocate:
- Bronx, NY 10457: Relocate before starting work (Required)
Work Location: Hybrid remote in Bronx, NY 10457