Job Overview:
We are seeking a detail-oriented Accounts Receivable Clerk to join our team. The ideal candidate will have experience in accounts receivable and possess strong knowledge of accounting principles and practices.
Responsibilities:
- Ensuring Accurate and Timely Contract and T&M billing in Viewpoint/Vista.
- Updating labor rates and mark ups with A/R Supervisor for new jobs as soon as they are notified, as annual union contracts change, and as necessary on a customer by customer basis
- Check billing contractual terms on all new jobs and set a recurring task according to billing terms. For all current jobs make sure all billing term tasks are set up.
- Miscellaneous bills requested by Project Managers are done within a week of their request, preferably within 48 hours.
- Miscellaneous monthly T&M bills billed weekly, bi-weekly, semi-monthly
- Miscellaneous Fixed Price bills will be done monthly or per customers deadlines
- Track all T&M NTE and Fixed Price PO amounts and notify Project Managers of any issues
- Review each billing prior to submittal to the Project Manager or A/R Supervisor
- Post customer cash receipts in accounting software
- Reviewing the status of customer accounts receivable balances and initiate collections activities
- Making sure that each customer is called at 10- 15 days from the invoice date as a courtesy call to verify the invoice was received or if there are any questions.
- Making sure each customer is called when invoices are past due with a more aggressive approach stating payment terms and the invoice is currently past due, and request a date of payment.
- Making sure that each customer invoice 10 days past due is reported to the Project Manager/A/R Supervisor with the expectation of their response within 48 hours
- Miscellaneous Month End Duties
- Review T&M unbilled report to ensure all billing is processed and any issues resolved monthly
Experience:
- 2 year associates degree in accounting preferred
- 2 years construction accounts receivable/billing experience
- Strong computer skills – Microsoft Word/Excel/Outlook and general knowledge of accounting software
- Strong Data Entry and keyboarding skills
- 10 key adding machine skills
- Ability to communicate professionally with internal and external customers
- Ability and willingness to work in a very fast-paced environment
- Strong Time-Management Skills
- Strong attention to detail and accuracy with numbers
- Viewpoint/Vista experience a strong plus
This position offers the opportunity to work in a dynamic accounting environment where attention to detail is key. If you meet the qualifications and are looking to contribute your skills to a growing team, we encourage you to apply.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Accounting: 2 years (Preferred)
- Microsoft Excel: 2 years (Preferred)
Ability to Commute:
- Frankfort, IL 60423 (Required)
Ability to Relocate:
- Frankfort, IL 60423: Relocate before starting work (Required)
Work Location: In person