About Us:
Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients’ success through tailored solutions. One of North America’s largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. Our Managed Services deliver customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in Northern California, Los Angeles, the New York Tri-State Area, the Southeastern US, and the Rocky Mountain Region.
We are looking for:
The Production Coordinator coordinates all aspects of the event lifecycle by working closely with clients to establish their Event Production needs. This includes partnering with Event Producers and partner teams to ensure ASG customers have a great event experience. Other responsibilities include outlining specific event needs through note-taking, anticipating appropriate crewing, and identifying out-of-scope or unusual event elements. The Production Coordinator is responsible for operational and administrative tasks to ensure all supported offerings are documented appropriately, financially processed, and executed successfully.
Job Responsibilities:
cross-vendor partnership with Event Management.
Ensuring all event-related information is communicated to event producers, scheduling Coordinators, crew, and partnering vendor teams
Advising Scheduling Coordinators on crewing needs based on specific event details derived
from communications with Event Hosts.
details are accurate and up to date.
Proactively identifying & escalating issues appropriately, as necessary.
Ensuring all assets from partnering vendor teams have been requested and received prior to
event day.
resources.
Generating and providing cost estimates to clients (when applicable) for the services being provided.
Maintaining a database of event history, in order to provide proactive service for repeat
clients.
team for processing.
teams, and internal ASG teams.
Event Operations, and Technology throughout the life-cycle of work and events.
procedures accurate and up to date.
Update and maintain the entry of event-related data for tracking and metrics.
Facilitating appropriate review of work, technically and for staffing, before beginning
production planning.
Identify improvement of ASG and client-facing processes and procedures.
Once assigned to an event, making sure all necessary information is correct and updated in
the internal system with a high level of accuracy as one source of truth for partner teams and for correct metrics.
inclusive events team.
Qualifications & Experience:
2 - 3+ years of event/production experience in a production environment.
Knowledge of Google Workspace tools: Docs, Sheets, Calendar, Slides; as well as MS Outlook Mail, Calendar, and Teams
Experience with Scheduling software a plus
Hands on technical event support experience a plus
Excellent written and verbal communication skills
A proactive approach to problem-solving with a hands-on, adaptable mindset
Excellent organizational skills, with the ability to manage multiple simultaneous projects and requests
Strong prioritization/awareness skills, real-time decision-making on what needs to happen ASAP and what can wait, yet always following through with great attention to detail
High critical thinking skills, with the ability to solve problems proactively
High level of professionalism and ability to be helpful and maintain composure under pressure.
Expectation of complete confidentiality on all business matters.
Excellent time management skills.
Attention to details and ability to identify conflicting information and resolve
Compensation & Benefits:
Compensation range for this position $100,000-$115,000
ASG LLC offers a comprehensive benefits package that includes medical, dental, vision insurance, short-term and long-term disability insurance, life insurance, 401k, paid time off, and more. Applicants from the state of Washington may contact recruiting@asgllc.com to request a full disclosure of the benefits offerings.
Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.