*** 100% Teleworking Available ***
Under the direction of the Director of Program Services, this position is responsible for coordinating, implementing, and overseeing Woman, Infant, and Children (WIC) financial operations; allocating resources; monitoring budgets; and providing consultative services and programmatic assistance to WIC leadership and other HHSC stakeholders. This position will manage the WIC team responsible for federal reporting, budget development, invoice processing, and other financial tasks critical to WIC operations. This position actively participates as part of the program management team.
Work involves participating in strategic planning; establishing short- and long-term goals and objectives; developing standards, guidelines, processes and procedures for achieving goals; and providing support and technical assistance to program staff. Oversees, manages and/or participates in special projects and initiatives. Oversees and/or manages the development of complex and detailed reports regarding WIC financial operations, tracking progress on goals and objectives, and developing financial projections. Oversees and /or conducts detailed data analyses and reviews of processes to define and recommend solutions to problems with workflow methods, processes and procedures. Provides subject matter expertise and support for technology integrations applicable to WIC financial operations. Oversees, assigns and plans activities of staff. Works under general direction of the Program Services Director, with extensive latitude for use of initiative and independent judgment.
Essential Job Functions:
EJF 1 - Drives excellence in WIC financial planning and reporting. Develops and implements the financial plans and reporting templates. Develops and updates processes and procedures in alignment with the strategic and operational planning framework to ensure alignment with WIC strategic goals and objectives. Oversees, manages and coordinates the program financial operations for the WIC Program, including rebate billing, cost estimates, federal reporting, operational adjustment request and realignment, United State Department of Agriculture (USDA) approvals, caseload management, local agency funding formula and allocation, and reviewing grant applications. Functions as a consultant/subject matter expert on financial/budgeting aspects of the programs. Confers with program staff on financial concerns/problems and offers technical assistance and solutions. Strategizes with section and program staff regarding program policies, operations, new program funding requirements, federal and state requirements, directives and constraints. Oversees and provides cost /benefit analyses and recommendations on proposed state and federal regulations, legislation, rules and riders. Oversees preparation of management level reports and keeps senior management staff apprised of problem areas with recommended solutions. Oversees, manages and prepares specialized and ad hoc reports. Validates and ensures the accuracy and submission of financial reports and data. (40%)
EJF 2 - Serves as a financial expert, managing all WIC Programs funding responsibilities and issues. Acts as point of contact with the USDA for reporting and funding issues. Oversees, assigns, and plans activities of team. Oversees financial forecasting/projections for the WIC Programs through analysis of client levels/program growth, fluctuating food prices, expenditure data/rebate information and compares such trends to available funding in current and future years. Develops standards for achieving established goals/objectives. Develops models for forecasting and long-term planning as needed due to legislative mandates, program rules, or changes in law or federal appropriation levels. Develops tests and determines the reliability of section procedures, practices and accounting systems to ensure integrity and accuracy of processes, procedures and system controls. Assures compliance with Federal and state laws and regulations related to financial/budgetary operations of the programs. (25%)
EJF 3 - Participates in program management and strategy sessions and acts as an active team member of the management staff in its development of policies and/or routine business decisions. Participates in planning and strategy sessions and developing state plans. Assesses/forecasts financial and operational impacts of strategic plans. Makes recommendations to program management on the allocation and utilization of funds. Represents the program as subject matter expert in meetings, committees and conferences. Provides subject matter expertise and support for technology integrations with the EBT and management information systems. Oversees and assists in the coordination with internal, state and federal auditors concerning program and financial audits. Oversees and coordinates with Unit Managers all related audit activities, including development of formal response to address findings. (20%)
EJF 4 - Manages and develops staff through review of performance data, consultation, training, and performance appraisal. Responsible for hiring, assigning work, establishing clear expectations, developing performance standards, completing performance evaluations, scheduling staff, and approving leave requests. Provides leadership, promotes professional growth, and builds a cohesive team. Fosters a positive internal culture of teamwork and transparency that drives excellent service, quality work products, diversity of thought, an engaging work environment and a continuous improvement mindset. Serve as change agent, championing alternative ways of thinking and working. Coaching teams and individuals to be strategic and how to use strategy in operational planning, and upholding the workplace cultural values of courtesy, professionalism and respect. (10%)
EJF 5 - Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. (5%)
Knowledge Skills Abilities:
Knowledge of governmental accounting and budgetary procedures and processes.
Knowledge of legislative appropriations requests and operating budget processes.
Knowledge of budget and forecasting practices and operations.
Knowledge of cost allocation methodologies.
Skill in the use of computer software, including but limited to Excel, Word, CAPPS, Access, HHSAS, and other
governmental financial and human resource applications.
Advanced ability to prepare the complex budget and financial documents.
Ability to prepare clear, concise and accurate financial reports and schedules.
Ability to accurately analyze, interpret and present financial data.
Ability to interpret laws and regulations.
Ability to prepare financial
information.
Ability to prioritize assignments and meet work deadlines.
Ability to work independently.
Ability to communicate effectively verbally and in writing.
Ability to provide good supporting documentation.
Ability to establish and maintain effective working relationships with co-workers, other agencies, and the public.
Registration or Licensure Requirements:
N/A
Initial Selection Criteria:
Experience in state-level budgeting with a preference for experience involving federal grants.
At least 2 years of experience managing or serving as a team lead for staff supporting budget development or invoice processing.
Additional Information:
Note: There may be no military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information, see the Texas State Auditor's Military Crosswalk.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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