Who We Are
Founded more than a century ago, ICMA is the premier professional association for local government leaders, managers, staff, and stakeholders, serving more than 13,000 members globally. As a membership association, we provide research and knowledge resources, professional development and training, peer to peer engagement, and technical assistance. We are also a major implementing partner for many grant and contract funded programs on emerging and prevailing topics and challenges to create stronger communities.
At ICMA, we take the concept of local government leadership, management, and innovation further into the future. Through our mission and passion to advance professional local government, we help communities deliver innovative services, empower resident engagement, enable economic development, strengthen leadership, uphold ethics, and provide forward-thinking management.
We ensure a diverse and inclusive workplace by welcoming people of different backgrounds, experiences, abilities, and perspectives and by learning from each other, individually and collectively.
A Great Opportunity
If you are a Grants and Contracts Professional who strives for excellence, models service leadership, and are excited about serving as a corporate culture ambassador in the delivery of grants and contracts for domestic and international programs, we have an amazing opportunity waiting for you!
With general direction, the Intermittent Grants and Contracts Administrator serves as a technical resource to ICMA staff on federal grant and contract regulations, interpreting donor rules and regulations, and compliance requirements. The position provides orientation and guidance on contractual requirements to project teams for both U.S. and international projects. The position manages both pre- and post-award activities across a variety of funding sources for an assigned portfolio. The position also supports ICMA's procurement processes and aspects of proposal development and submission.
The ideal candidate must reside in the DC Metro area and be willing to commute to our DC Headquarters office if requested.
Hourly Rate Range: $50-$60 per hour
The Intermittent Grants and Contracts Administrator reports to the Director of Contracts and Compliance.
What You'll Do
- Provide customer support and guidance to project teams regarding contract review and approval process.
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Coordinate input from internal and external business stakeholders to prepare and review contracts and related documents (including RFPs, consulting agreements, grants, business proposals, and sub-awards), ensuring business needs and priorities are met while minimizing potential risks.
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Serve as a technical resource to ICMA staff in interpreting funder rules and regulations and acts as primary point of contact for contractual issues.
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Review, analyze, and negotiate terms and conditions of grants and contracts on behalf of ICMA consistent with organizational and funder guidelines.
- Provide proposal support as directed, including but not limited to the budget review, preparation of cost forms, collecting subcontractor data, solicitations review and submission, and proposal compliance with solicitation requirements. May conduct and/or participate in best and final offer (BAFO) negotiations.
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Negotiate with vendors, clients, and internal customers to achieve best financial and contractual outcomes for the organization.
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Ensure compliance in all other areas related to grant and contract management as well as internal policies and procedures.
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Ensure contracts meet ICMA's guidelines and deadlines, and are routed for review and signature in a timely manner.
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Manage both the pre-award and post-award activity for assigned portfolio, including leading ongoing team check-ins, issuing subawards/subcontracts, and reporting.
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Upon receipt of new awards, prepare new award briefs and billing set up memos and conducts project start up meetings with the project team.
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Maintain and update grants and contract files so that they meet audit requirements.
- Ensure timely resolution of internal and external issues/problems related to grant and contract administration.
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Answer requests and provide support to subrecipients/subcontractors, in compliance with award T&Cs, and ICMA's policies.
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Lead subaward/subcontract monitoring for the assigned portfolio including preparation of subcontractor/subrecipient monitoring plans and document monitoring results, including performance, compliance with terms and conditions, and reporting.
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Oversee and support organizational procurement processes for assigned portfolio; leads procurement training for all staff.
What You Need To Be Successful In This Role:
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Bachelor's degree in Business Administration, Public Administration, Finance/Accounting, or related discipline
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Two (2) to four (4) years of grant and contract management experience
Knowledge, Skills, and Abilities (KSAs):
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Some experience in managing international programs funded under various vehicles
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Some knowledge in USAID contracts, grants, and/or cooperative agreement management
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Fundamental knowledge of 2CFR200 and the FAR
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Ability to understand, interpret, and apply federal regulations to various and complex questions
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Ability to independently research and analyze information and to propose solutions to problems
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Demonstrated professional experience and judgment to effectively assist program staff while protecting, representing and advancing the organization's best interests
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Ability to work independently and exercise independent judgment
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Excellent verbal and written communication skills with outstanding customer service skills
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Ability to work well under deadline pressures without sacrificing accuracy, customer service, collegiality or ethics
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Strong contract analytic and negotiation skills
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Ability to write clear and concise reports, correspondence, and other related work
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Ability to work independently with minimal supervision
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Ability to establish and maintain effective working relationship with a variety of individuals and diverse groups, and to develop a consensus on specific issues
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Ability to prioritize work, meet deadlines, and manage multiple projects simultaneously
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Knowledge of and proficiency with Microsoft Office Suite
Intermittent Employee Work Environment
The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Work is typically performed in a home office environment consistent with ICMA's current "virtual first" approach, however occasional visits to the office may be requested
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Work is on an irregular schedule, which is determined by the fluctuating demands of the work and is not predictable
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Work is performed by the hour, with no absolute guarantee of a total number of hours of work or the continued availability of any work
- The work schedule does not typically exceed 20 hours per week and is generally less than one thousand (1,000) hours per year
- The employee is not eligible for any company-offered benefits
Individuals applying for intermittent positions are allowed to maintain other employment or to conduct other business activities outside of ICMA. Prior to extending the offer, ICMA's hiring manager will evaluate the selected individuals' outside business activities to ensure they do not create any personal or organizational conflict of interest or appearance thereof.
A high-speed Internet connection is required. Intermittent personnel will provide the Internet service and use his/her own personal computer, telephone, printer, and other technology at their own expense. The internet connection must be of sufficient bandwidth to allow the team member to efficiently perform their regular job functions.
The selected candidate must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
EEO Statement:
At ICMA, we strive to promote and sustain a culture of diversity, inclusion and belonging every day. ICMA is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, religion, sex/gender, sexual orientation, gender identity or expression, age, disability, protected veteran status, or on any other basis or characteristic prohibited by applicable federal, state, or local law. We proudly support and encourage people with military experience (active, veterans, reservists, and National Guard) as well as military spouses to apply for ICMA job opportunities.