As a result of our unparalleled customer service and unique offerings Polk Mechanical is experiencing impressive growth and with growth comes great opportunity for those with the ambition to accomplish great things. A career at Polk is not just a job but an opportunity to join a family of people who care about each other and care about their customers. It’s no wonder our business and our team are growing.
Job Description:
We’re looking for highly motivated and talented Project Coordinator whose primary accountability is to support productive operations within the Special Projects Team.
Responsibilities include but are not limited to the following:
- Set-up projects, update project resource schedules / assignments and update team calendars
- Coordinate with Service Dispatch to update daily individual assignments
- Communicate and coordinate with suppliers / subcontractors for supporting documentation
- Manage open supplier purchase orders, receiving and AP invoice matching
- Support equipment tracking with Project Managers
- Monitor work order tracking, aging and completion and by Project Manager
- Facilitate financial analysis / profitability reporting by project or quoted job
- Assist other administrative activities with supplier / subcontractor invoices and related purchase orders, track supporting documentation, and change orders
Skills:
- Must be highly organized and self-driven.
- Must be able to communicate clearly and effectively at all organizational levels and across functional areas.
- Must be quality oriented to provide the highest level of service to customers and subcontractors / suppliers.
- Must be able to exercise sound judgment and utilize strong analytical skills.
- Must possess excellent time management skills and ability to multi-task and prioritize work in a fast-paced environment.
- Must be a team player to support Special Projects team and various activities
- Must be proficient in MS Office.
- Excellent typing and 10-key skills.
Experience:
- Construction or Service Experience: 4 years (Preferred)
- Customer Service: 2 years (Preferred)
- Microsoft Word: 2 years (Preferred)
- Microsoft Excel: 3 years (Preferred)
- Outlook: 2 years (Preferred)