Summary of Job Description:
The Clinical Accounts Payable Specialist will have end-to-end responsibility for managing the company’s clinical trials accounts payable process, including related month-end closing processes, vendor invoice management, and payment distribution. As part of this role, the Clinical Accounts Payable Specialist will secure all necessary authorizations for payment in support of company policy. The Clinical Accounts Payable Specialist is responsible for maintaining policies and procedures supporting clinical P2P processes, as well as leading various process improvement initiatives as part of the evolution of clinical P2P processes. The Clinical Accounts Payable Specialist supports cross functional business partners to resolve invoicing and payment issues. The Clinical Accounts Payable Specialist performs additional accounting and reporting tasks as required to support the department.
Key Responsibilities
· Review and process clinical trial invoices through matching invoiced activity to clinical trial data reports and site contracts
· Communicate effectively with external site PI billing on invoice and payment remittance queries, invoice status, billing statements, and other inquiries
· Collaborate with Clinical Operations teams to resolve discrepancies between site invoice and contract, to ensure accurate site payments.
· Identify sites with large and/or aged outstanding balances and proactively generate billing reminders
· Manage PI invoices in Oracle and generate periodic Oracle reporting
· Support external auditors in periodic testing and account analysis requests related to quarterly and year-end audits.
· Reconcile between the clinical trial accruals and outgoing payments
· Report on clinical accounts payable trends and issues and identify paths to resolution for aged accounts payables
· Responsible for record keeping and organization of clinical A/P invoices.
· Receive and verify invoices to ensure that transactions comply with financial policies and procedures, account codes, in addition to having required approval.
· Perform other accounting, financial and administrative tasks as may be required to back-up and support the accounting team.
Educational Requirements
· A bachelor’s degree in accounting or finance, preferred
· CAPA/CAPP, preferred
Experience and Skill Requirement:
· Minimum 2-years full cycle, 3-way match Accounts Payable experience.
· Experience with ERP systems and month-end close related Accounts Payable activities, journal entries, adjustments, and accruals.
· Microsoft Office knowledge
· Proficient written and verbal communication skills
· Excellent collaboration skills
· Advanced attention to detail and problem resolution skills
Job Type: Full-time
Pay: $70,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
- Work from home
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
Experience:
- Accounting/Finance: 5 years (Preferred)
- Accounts payable: 5 years (Preferred)
- ERP systems: 5 years (Preferred)
- Microsoft Office: 5 years (Preferred)
Work Location: Hybrid remote in Woburn, MA 01801