POSITION OVERVIEW
The Payroll/Benefits Coordinator is involved in the day-to-day operations of the Human Resources Department, with a primary emphasis on the payroll and benefits functions of the HR Department. Candidates for the role must enjoy working in a nonprofit environment as this role will regularly interact with all levels of staff at the agency.
CORE DUTIES
Payroll
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Responsible for the full scope of accurate and timely, beginning-to-end, semi-monthly payroll processing for the company.
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Responsible for preparing and recording all off-cycle payroll checks.
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Manage the processes for onboarding new hires into ADP Workforce Now, entering personnel changes and personnel transactions, completing employment verifications, maintaining employee files, and background checks.
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Work on a new onboarding process and performance management implementation and provide the VP of HR with semi-monthly statistics.
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Oversee the maintenance of current employee data systems and ensure all payroll information and records are maintained in accordance with statutory requirements.
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Ensure compliance with all applicable federal and state laws and policies, statutory reporting, and periodic filing requirements.
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Work on special projects, audits, mandatory notices, compliance reporting, and other administrative duties as needed.
Benefits
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Manage, schedule, and conduct benefit orientation for all new employees
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Facilitate & lead Open Enrollment
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Enroll new employees in benefit plans and update information
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Prepare all benefit termination packets, including maintaining and tracking COBRA
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Run monthly benefit reports and assist in benefit correspondences
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Process, administer and oversee all leave of absence and accommodation requests and disability paperwork: medical, personal, disability, Federal & State mandated leaves (FMLA, CFRA, PDL, ADA, FEHA)
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Administer the day-to-day aspects of the retirement plans, including enrollment, contribution funding, deferral rate changes, maintaining up-to-date beneficiary information, distribution of appropriate notices, account rollovers, loans, etc.
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Perform plan audits; prepare, collect, and organize data for auditors; ensure timely 5500 filing.
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Serve as day-to-day contact for benefit vendors and employees.
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Reconcile monthly premium statements. Work with Accounting& Support to ensure allocations are correct.
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ACA – Annual 1095c review for accuracy, approval and distribution.
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Handle EEO-1 reporting
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Developed/helped run reports to meet various levels of management requests for HR-related information.
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Ensure company compliance with federal and state laws, including reporting requirements.
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File room maintenance as required
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Coordinate Benefits Surveys as required
Basic Qualifications
Candidates MUST meet the following basic qualifications in order to be considered for this role:
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Minimum of four years of Payroll and Human Resources experience
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Prior experience with ADP Workforce Now
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Minimum four years of LOA experience
Additional Qualifications
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Bachelor’s degree preferred
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Proficiency in Excel, Word, Outlook and PowerPoint
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Strong communication skills, both written & verbal
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Detail-oriented with a high level of accuracy
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Flexible and able to prioritize workload based on urgency and importance.
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Friendly and easygoing, with the ability to work well in a small office environment
SUPPLEMENTAL INFORMATION:
Working with people experiencing homelessness, whether on the streets, in shelters, or other places of habitation or services, may present inherent challenges and difficulties such as: exposure to bed bugs or other infestations, unpleasant smells or odors, individuals who may have poor hygiene or unclean homes due to homelessness, mental health symptoms, or poverty. Additionally, in working with our members, employees may encounter instances of profanity, sexually explicit or derogatory language, or verbal or physical expressions of anger and trauma. Very rarely do these situations ever escalate to physical contact, and negative or derogatory communication patterns can often be negotiated successfully. All direct care staff are provided adequate training to develop skills to deescalate crisis situations that may arise and Step Up has established procedural safeguards for all employees to mitigate (but not eliminate) these inherent risks of employment.
PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to sit; use hands and fingers; handle or feel; reach with hands and arms; talk; and hear. The employee is frequently required to walk, balance, stoop, kneel, and/or crouch. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Keyboard data entry required.
Step Up utilizes the principles of trauma-informed care and mental health recovery. These principles inform our Core Values of Hope, Wellness, Voice and Choice, Respect, and Collaborative Relationships. As representatives of Step Up, employees agree to adhere to these values in their interactions with members, colleagues, supervisors, and associated community members.
STEP UP CORE VALUES
HOPE – We believe all people have the capacity for positive growth and change. We use hope to inspire and motivate ourselves, our members, our colleagues, and our community.
WELLNESS – We believe in promoting a culture that supports healthy and fulfilling lives. We use a supportive environment to foster well-being for ourselves, our members, our colleagues, and our community.
VOICE AND CHOICE – We believe in the right to choose and be heard. We use voice and choice to create meaningful outcomes and empowerment for ourselves, our members, our colleagues, and our community.
RESPECT – We believe in promoting interactions that are non-judgmental, transparent. We use respect to guide all of our words and actions with ourselves, our members, our colleagues, and our community.
COLLABORATIVE RELATIONSHIPS – We believe in forming partnerships to share resources, knowledge, and experiences. We use collaborative relationships to strengthen accomplishments for ourselves, our members, our colleagues, and our community.
Step Up is committed to providing quality services that adhere to the highest ethical standards and principles. All Step Up employees agree to adhere to the ethical policies and codes of conduct, as outlined in the Employee Handbook and those specified for this grant.
I can perform the functions of this job as described with or without reasonable accommodation.
Employee Name (Print):___________________________________________
Employee Signature: ________________________________________________
Date:_________________________________
Step Up provides equal employment opportunities without regard to age, ancestry, color, creed, mental or physical disability, marital status, medical condition, national origin, race, religion, sex, sexual orientation, veteran status, or any other consideration made unlawful by federal, state, or local laws.
STEP UP IS AN EQUAL OPPORTUNITY EMPLOYER