JOB SUMMARY
This skilled position requires the employee to perform a wide variety of office support functions for customers and Management personnel in a busy construction related business office in a professional manner. Duties include, but are not limited to the following: typing, creating forms, filing, receptionist, answering phones, researching requested information, data entry, payroll entry, pricing invoices, posting payments, document control, etc. Must be detailed and accurate and maintain confidentiality of company and customer information.
The Administrative Assistant will work closely with the Office Manager in maintaining, completing, and handling a variety of Human Resource functions.
RESPONSIBILITIES:
- Greet customers/visitors in a friendly and courteous manner and assist with requests
- Answer, screen, forward any incoming phone calls while providing answers to questions
- Perform other clerical receptionist duties such as filing, photocopying, data entry
- Key information accurately into accounting and other software
- Complete assigned tasks as directed by various Department Managers
- Document Control
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- KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED:
- Excellent verbal and written communication skills
- Ability to operate office equipment including, but not limited to: computers, copiers, printers, fax machines, 10 key, etc.
- Prior basic accounting or bookkeeping experience a plus
- Excellent computer skills including Microsoft Office Software-Word Excel, Powerpoint
- Knowledge of Quality Assurance Programs
- Ability to create a variety of fillable forms using Adobe software
- Ability to learn different computer applications quickly
- Ability to follow verbal and written instruction and complete tasks in a timely manner
- Knowledge of basic office practices
- Excellent typing abilities
- Ability to get along well with a diverse office staff
- Prior accounts payable/receivable experience
- Prior payroll experience
- Understanding of Document Control Systems
- Ability to organize, multi-task, prioritize and work under pressure with interruptions
- Must be well organized and able to organize Company assets
- Must enjoy working with people
- Assist with Company event planning
- A minimum of 5+ years of office experience is preferred
COMPANY INFORMATION :
Job is located in Idaho Falls, Idaho. This area has a relative low cost of living and is in the heart of world class, year round outdoor recreation area. If you enjoy a safe community, fishing, hunting, skiing, and hiking, this is the place for you and your family. Company provides an excellent benefits package, including company paid H&W premiums for the employee and family and 401K plan. Please submit resume, including complete job history-10 year minimum, relevant experience including types of equipment and computer software knowledge, education, training, salary requirements, etc.
Job Type: Full-time
Pay: From $15.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- How many years of Office Administration do you have?
- What is the highest level of education you have completed?
- How many years of Customer Service do you have?
- Do you have Accounts Receivable experience?
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 5 years (Preferred)
Work Remotely:
Expected Start Date: 11/29/2021