At ANS Geo, we thrive when our people thrive. We are currently seeking an exceptional Executive Assistant to be a supportive force, empowering our Principal and Founder. We are looking for a proactive problem solver with exceptional communication skills and meticulous attention to detail. As an Executive Assistant, you will have the opportunity to work in a dynamic office environment, supporting organization and client relationship, growth of our firm, communication across all levels of the firm, and providing crucial support to our Founder. We value critical thinking, technical proficiency, flexibility, consistency, and the ability to maintain confidentiality in our executive assistants.
Responsibilities:
· Manage and coordinate the Founder’s calendar, scheduling appointments and meetings
· Provide administrative support, including drafting emails, “big-picture” company feedback and planning, creating reports and presentations, and managing documents
· Conduct research and prepare reports on various topics related to the company
· Assist when needed with travel arrangements and coordinate logistics for business trips
· Manage and maintain confidential files and documents
· Coordinate and prepare for external meetings
· Perform general office duties, including answering phone calls and responding to emails
· Monitor, triage and respond to Founder’s emails, focusing on external items including client communication
· Review and sign contracts on behalf of Founder
· Attend external meetings as proxy as requested and/or record notes and minutes
· Prepare and submit monthly expense report for Founder
· Coordinate with other assistants as needed
· Assist with financial items assigned to Founder including preparing and sending invoices
· Work closely with external clients on requests for proposals
· Work with Founder/Principals to assign awarded projects to Project Managers
Requirements:
· Proven experience as an Executive Assistant or similar role
· Knowledge of office administrator responsibilities, systems, and procedures
· Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Sharepoint)
· Excellent organizational and communication skills, both written and verbal
· Ability to multitask and prioritize tasks in a fast-paced environment
· Ability to work cross-functionally across different teams
· Attention to detail and strong problem-solving skills
· High school diploma or equivalent; additional qualifications as an Administrative Assistant will be a plus
· Knowledge of systems like Bluebeam, Procore, Expensify, Bill.com will be a plus
· Background working for engineering firm will be a plus
· Ability to work overtime if requested
If you are a highly organized and detail-oriented individual with experience in providing executive-level support, we would like to encourage you to apply for this position. As an Executive Assistant at ANS Geo, you will have the opportunity to work with a dynamic and growing team and significantly impact our business.
Job Type: Full-time
Pay: $57,628.00 - $64,260.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Relocation assistance
- Retirement plan
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Experience:
- Executive administrative support: 5 years (Required)
Ability to Commute:
- Columbus, OH 43215 (Required)
Work Location: In person