Bay Area Heart Center
HR Assistant
Position Summary:
The Human Resource Assistant is responsible for performing HR- related duties on a professional level and will work closely with the Administrator. This position carries out responsibilities in the following functional areas: recruitment/employment, onboarding, processing payroll, policy implementation, benefits, employee relations and employee law compliance. Manages communications related to HR and carries out duties as assigned by the Administrator of the practice.
Performance Responsibilities:
· Assist in the day to day operations of the Bay Area Heart Center
· Provide operations support on issues such as talent and performance management and employment law
· Assist with the recruiting and on boarding process; Submit online job postings, shortlist candidates and schedule job interviews
· Coordinate orientation and training sessions for new employees
· Maintains and processes all Unemployment Notices of Entitlement and potential charges in a timely, efficient manner.
· Monitors tardy and absenteeism reports and ensure proper documentation is issued on employees who have excessive tardiness or absenteeism problems.
· Acts as an employee relations specialist; Ensures smooth communication with employees and timely resolution to their queries
· Assist/lead the development of HR processes, policies and systems
· Liaise with employees, supervisors, managers, co-workers in problem resolution
· Maintain compliance with federal, state, and local employment and benefits laws and regulations
· Ensures compliance with USCIS Form I-9 Employment Eligibility Verification; Periodically audits Forms I-9
· Distribute and monitors employee performance evaluations and ensures they are done in a timely manner
· Reports, maintains and monitors all workers' compensation case file; follows up on open cases
· Monitors employee eligibility for benefits plans. Reviews benefits with employee and processes enrollment, cancellation or changes.
· Organizes and manages annual open enrollment communications and election process. Maintains and distributes list of new and cancelled employee under each benefit plan.
· Administers COBRA for group health plans.
· Perform other duties as assigned
JOB Requirements:
· Bachelor's degree in Human Resources or related field.
· 3-5 years of HR experience including 2 years direct involvement in employee relations
· Strong interpersonal, communication, follow-up, problem solving and creative thinking skills
· Excellent organizational skills, ability to multi-task with attention to detail
· Proficient with MS Word & Excel
· Paylocity knowledge preferred
· Prior healthcare industry recruitment experience preferred
· Self-motivated, team player with excellent people skills.
· High level of discretion with confidential material
Safety Standards:
Employee follows guideline policies and procedure as stipulated through the orientation process and as outlined in manuals: Blood Pathogens, Safety Emergency Preparedness, Hazardous Material, TB manual, and Bio Medical Waste Management
Summary:
Maintains that effective leadership is inclusive, not exclusive. Encourages staff participation in shaping the BAHC’s vision and values. Develops guidance at every level who will assist in fulfilling the mission statement. Accurately assesses the needs of patients; and develops the organizational culture that focuses on continuously improving performance to meet our patients’ needs.
Reports to: Administrator
Job Type: Part-time
Expected hours: 25 per week
Schedule:
Application Question(s):
- What is your desired salary?
Experience:
- Human resources: 1 year (Preferred)
- Recruiting: 1 year (Preferred)
- Benefits administration: 1 year (Preferred)
- Paylocity: 1 year (Preferred)
Work Location: In person