At AOC Outreach Services, we thrive when our people thrive. We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. The roles and responsibilities are as follows..
- Assisting the CEO with daily duties and responsibilities
- Administrative duties include writing and editing e-mails, drafting memos, and preparing communications on behalf of the executive.
- Keeping thorough and accurate records
- Minor accounting responsibilities
- Meeting organization includes scheduling, sending reminders, and arranging catering as needed.
- Answering phone calls in a professional and courteous manner
- Greeting visitors and determining the reason for their visit before directing them to the appropriate department
- Managing the executive's calendar, which includes scheduling appointments and prioritizing the most sensitive issues
- Arranges executive travel and accommodations.
- Assists the Executive Director and/or other assigned leadership staff with high-level administrative support.
- Clerical and administrative duties include writing letters, memos, invoices, reports, and other documents for senior management.
- Receives and reviews incoming communication or memos on behalf of senior management.
- Writing case management notes (minimum 20 hours a week)
- Client QI & QA calls to monitor services
Job Type: Full-time
Pay: $18.00 - $24.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Experience:
- Administrative Assistance: 2 years (Required)
Language:
License/Certification:
- Driver's License (Required)
Ability to Relocate:
- Houston, TX 77074: Relocate before starting work (Required)
Work Location: In person