Overview: Walton Enterprises is seeking a skilled, highly motivated and entrepreneurial individual to join the team as a Office Coordinator. The ideal teammate will have the demonstrated ability to manage the day-to-day operations of the office and have strong attention to detail, and customer service skills. Our Commitment to Diversity, Equity, Inclusion and Belonging We believe every associate should have access to success. Creating an environment centered on trust, respect, and bringing people together is critical to this belief. Our aspirations are as follows: - Create an environment where we hire, retain and bring to the table people with diverse backgrounds, viewpoints and lived experiences to create a more successful organization. - Ensure fairness, equity and access to success for all of our associates. - Create an inclusive workplace where everyone feels valued, safe, able to engage honestly. About the Position You’ll join a top-notch team and serve as the first point of contact; you will ensure a positive experience for all visitors by warmly welcoming guests and providing exceptional customer service in a professional and friendly manner. About the Position: About the Walton Personal Philanthropy Group The Walton Personal Philanthropy Group (WPPG) provides services to the family of Sam and Helen Walton to support their individual philanthropic activities. These services for the family and their related entities include program and grant management, strategy consulting and grant administration. WPPG is a part of Walton Enterprises, the family office of the Walton family. About Walton Enterprises Walton Enterprises supports the personal, philanthropic and business activity for the Walton family. We are a family-led organization, supporting multiple generations of Sam & Helen Walton’s family. Walton Enterprises is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work. Responsibilities:
You will handle a variety of daily tasks including greeting guests, managing calls and mail services, and assisting with scheduling and logistical support for the Walton Personal Philanthropy team.
Responsibilities
- Open and close visitor area each day
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Grant access to parking deck and into the office through security measures with discernment
- Greet visitors in a professional and friendly manner and direct them to the appropriate place
- Working with relief coverage in determining appropriate times to be away from desk or out-of- office
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Maintain and communicate established office safety and security protocols and “best practices” as it relates to guest management, associates, and office operations with the understanding that the security and safety of our employees is of the highest concern.
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Oversee conference room utilization, managing reservations, preparing room for meetings and resetting the room after the meeting concludes
- Oversee the break room, making coffee, ordering and stocking refreshments, maintaining cleanliness, load and unload the dishwasher each day
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Oversee inventory of office supplies, ordering and stocking supplies as needed
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Answer incoming calls and redirect as appropriate
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Oversee incoming and outgoing mail; pick-up and sort incoming mail to mailboxes, meet express drivers for boxes and large deliveries, and send all outgoing mail and express delivery boxes
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Assist with scheduling meetings, events or luncheon coordination, logistics and material preparation
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Water and care for indoor office plants
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Log expense reports and time through software systems
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Communicate with departmental contacts and other reception desks throughout the ecosystem
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Assist with other clerical support-related duties as assigned
Qualifications:
Qualifications required for your success
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High School Diploma
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Minimum of 2-4 years’ work experience, preferably in an administrative role in a nonprofit office environment requiring interaction with both internal and external “customers”
Additional Helpful Experience Includes
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Associates or Bachelor’s Degree
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Microsoft suite including Word, PowerPoint, Excel
Personal attributes that support your success
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Ability to act as a trusted advisor to principals and colleagues, exercising discretion, and demonstrating expertise and integrity
- You are helpful, a team player, and show respect while collaborating with others to succeed together
- A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation