20 Best assistant jobs (Hiring Now!)

Academic Office Assistant, Science Center
Hamilton College —Clinton, NY
These responsibilities include word processing documents, assisting with faculty job searches, internet research as it relates to classroom needs, spreadsheet…
Physician Assistant
Community Behavioral Health —Redding, CA
Analytical and problem-solving skills to develop effective treatment plans. _Compassionate – _You pride yourself on customized individual care. 1+ year as a PA.
$156,000 - $187,000 a year
Quick Apply
Human Resources Assistant
Foothills Gateway Inc. —Fort Collins, CO
It is the policy of Foothills Gateway, Inc. to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age,…
$19.54 - $21.49 an hour
7d
Caregiver/Personal Assistant - Summer 2024 Live-In or Commute
Madeline Island, Wisconsin —La Pointe, WI
Compensation: $220 per 24-hour shift + room & board. We also pay ferry boat fees for non-live-in staff. One block from the ferry landing on the water.
$200 - $220 a day
Quick Apply
Recruiting Assistant
Adapt Integrated Health Care —Roseburg, OR
Associate’s degree in related field preferred. Follows up with clients after the interview process to determine whether a placement can be made; collects…
$21.63 - $29.33 an hour
8h
ASSISTANT DESIGNER - GRETCHEN SCOTT Women's Fashion
Gretchen Scott Designs —Pelham, NY
Must have knowledge of embroidery layout and design. Working in a design house: 5 years (Required). Knowledge of garment construction, graphic skills, attend…
$55,000 - $75,000 a year
Quick Apply
Administrative Assistant
Mistras Group Inc. - Services —Bakersfield, CA
Work with customers on any invoice discrepancies. Combine digital files once job is invoice to be able to submit to customer.
$23 - $24 an hour
Quick Apply
4h
Office Assistant
Cedar Home Health —Cranston, RI
Answer phones and manage referrals. The ideal candidate will have proven experience in patient services and administrative roles, preferably within the home…
From $25 an hour
Quick Apply
1h
Home Care Aide - North Chicago
MedTec Healthcare & Private Duty —Edgewater, IL
Their hard work and compassion allows these clients to keep living safe and healthy lives in their own homes. MedTec cares for seniors all across Illinois.
$17.00 - $17.50 an hour
Warehouse Assistant
ProSolar America —Christiansted, VI
Inspecting incoming and outgoing solar PV products to ensure they meet quality standards and specifications. Keeping track of solar PV components and equipment…
$15 - $17 an hour
Quick Apply
8d
Office/Warehouse Assistant
Confidential —Chesterfield, MI
The ideal candidate will be a reliable hard-working person able to undertake a variety of office and shipping support tasks and work diligently under pressure .
$40,000 - $60,000 a year
Quick Apply
Assistant Food Service Manager
Shorehaven —Oconomowoc, WI
Employees may participate in our 403(b) retirement program from Day 1 and may be eligible for a matching contribution of up to 5% of wages after one year.
Estimated: $35.1K - $44.5K a year
Quick Apply
Human Resources Benefits Assistant
Lindamood-Bell Learning Processes —San Luis Obispo, CA
Company-wide discounts on many services and products including Lindamood-Bell® Instruction, Apple products, cell phones, and auto rental deals.
$20.50 an hour
Clinic Administrative Assistant
Big Stone Therapies —Staples, MN
Courteously receive and respond to incoming telephone calls and emails. Prefer two-year degree in a related field. Maintain the appearance of the waiting room.
From $17 an hour
HR Assistant
Sodexo —Greensboro, NC
The HR Assistant performs varied clerical functions and related general office duties that require the use of work methods and procedures in the area of…
$15 - $22 an hour
Quick Apply
4h
Dispatcher/Office Assistant
Martin Wrecker Service —Kokomo, IN
Upon completion of training, you would also work from home answering phones and dispatching on some evenings and weekends on a rotation.
$600 - $800 a week
Quick Apply
4d
Drywall Project Assistant
Magnum Drywall Inc —San Jose, CA
Coordinate with general contractors/subcontractors and suppliers to schedule deliveries and installations in alignment with project milestones.
$62,000 - $87,360 a year
13d
Personal Assistant
Confidential —Roseland, NJ
Implement an effective and accessible filing system. Draft correspondence such as emails and letters. Organize emails and designate levels priority.
From $25 an hour
Quick Apply
Office Administrative Assistant
Tendercare Home Health Services Inc —Lawrenceburg, IN
The Office Administrative Assistant will be responsible for providing administrative assistance, communicating effectively with clients and staff, and…
$22 - $25 an hour
Quick Apply
5h
Cook Assistant Small Pot -American Skins 1st Shift
Smithfield Foods —Orange City, IA
Responsible for the daily cutting processes in the cut rooms. Fills out cut room paperwork. Perform basic maintenance/troubleshooting on equipment.
$21.35 an hour
4d

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Academic Office Assistant, Science Center

Hamilton College - Clinton, NY

Apply Now

Job Details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Excel
Operating systems
Microsoft Office
Databases
Organizational skills
Associate's degree
2 years
Communication skills

Full Job Description

The Academic Office Assistant is primarily responsible for providing a broad range of secretarial and administrative support for departmental faculty (administration and staff) and coordinating office communication. These responsibilities include word processing documents, assisting with faculty job searches, internet research as it relates to classroom needs, spreadsheet preparation, oversight of student help, telephone coverage, maintaining departmental paper and computer files, working with outside vendors and other academic and administrative offices on campus.
This is a full-time, non-exempt position with a pay range of $18.50 - $19.00 per hour.
Responsibilities

Routinely greet those who visit the department, or other personnel of the college, by phone, in person or through electronic media. Assesses visitors' needs and explains services, processes, procedures and guidelines. Handles requests/transactions or directs the person or matter to the proper sources. Assists in resolving problems and ensuring satisfactory results.
Use a personal computer and a variety of office software applications including word processing, email, and file management. May be required to prepare documents in Word or use predefined templates and form letters such as, class materials, general correspondence, letters of recommendation, minutes of meetings, announcements, grants, reports, etc. May be required to create and/or maintain files in Excel, PowerPoint or other databases.
Assist department Chair with job searches. Initiates search and maintains database of applicants; acknowledges applications; posts general information on status of search; sends rejection notices to applicants; keeps accurate records of each applicant’s file. Schedules interviews, prepare itinerary, and makes travel and accommodation arrangements.
Assist in creating or maintaining the department's web pages and use web publishing software to create documents and other web-based resources
Operate office equipment such as printers, copy machines, fax machines. May serve as liaison with service and vendor personnel. Reports repairs with regard to building maintenance to Physical Plant.
Provide direct or indirect assistance to academic functions and services. These include but are not limited to class scheduling, administration of student records, test administration and scoring, supporting counseling/advising services, faculty office hours, appointments and meetings. May make and follow up on travel arrangements for faculty/administration and guests.
Perform data gathering activities under the direction of the Faculty supervisor and may prepare reports or summaries of information.
Serve as receiver of mail or correspondence for the department. Opens or reviews correspondence and determines proper disposition.
Responsible for office and classroom supplies and inventories. Tracks status and orders, purchases, maintains or distributes as needed.
Maintain documents and be responsible for developing or modifying filing practices, including use of electronic rather than paper records.
Coordinate and organize meetings, and other department activities and functions. May schedule or obtain use of rooms and may set up rooms and equipment for use. Organize luncheons, meetings, receptions etc. as needed.
Handle and track financial matters related to the maintenance of the department budget. May be required to reconcile and monitor appropriate department budget lines.
Attend and/or participate in meetings and committees and may take minutes or notes and perform follow-up activities
Assist with student employment. Compile work and set priorities for student(s) to help in the preparation of classes, distribution of mail, photocopying, etc.
May perform all or some of the functions above and other related duties as assigned.

Qualifications

Associate's degree or advanced secretarial training plus minimum of two years related experience, or equivalent combination of education and experience.

Knowledge, Skills and Abilities

Must have knowledge of contemporary office practices, procedures and techniques.
Must be proficient in operation of personal computers and associated standard office software, basic customer service standards and principles; other office resources and equipment including phones and telecommunications systems, fax machines, copy machines.
Superior Microsoft Office skills, strong organizational skills, flexibility and ability to prioritize multiple demands within established guidelines, excellent written and verbal communication skills, strong interpersonal skills, ability to work under deadline pressure and handle details accurately and confidentially.
Develop and maintain effective working relationships; maintain a reliable and dependable attendance record.
Experience with spreadsheets, databases, as well as position-specific operating system and software experience preferred

Application Instructions
Please submit a cover letter, resume and contact information for three professional references. Consideration of candidates will begin immediately and continue until the position is filled.

Job Type: Full-time

Pay: $18.50 - $19.00 per hour

Apply Now

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Academic Office Assistant, Science Center

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Warehouse Assistant

Office/Warehouse Assistant

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Human Resources Benefits Assistant

Clinic Administrative Assistant

HR Assistant

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Personal Assistant

Office Administrative Assistant

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