20 Best assistant jobs (Hiring Now!)

Academic Office Assistant, Science Center
Hamilton College —Clinton, NY
These responsibilities include word processing documents, assisting with faculty job searches, internet research as it relates to classroom needs, spreadsheet…
Bookkeeper/Office Assistant
FNF Management —Kalispell, MT
Attention to detail and accuracy in data entry and financial reporting. *Vendor Management*: Coordinate with vendors and suppliers to ensure timely payments and…
From $22 an hour
Administrative Assistant
Hammond Lumber Company —Damariscotta, ME
Duties could include, but not are not limited to processing receivables and credit returns, filing, expediting, and cashier functions. EAP and Work Life Plan.
$37,000 - $47,000 a year
Production, Inventory and Office Assistant
DeGoede Brothers, LLC —Sumner, WA
Assist with the planning of all production forecasting, data, entry, and in-depth inventory availability management (including the printing of planting…
From $23 an hour
Quick Apply
1h
Recruiting Assistant
Adapt Integrated Health Care —Roseburg, OR
Associate’s degree in related field preferred. Follows up with clients after the interview process to determine whether a placement can be made; collects…
$21.63 - $29.33 an hour
1h
Part Time Administrative Accounting Assistant
Gardner Inc. —Salem, OR
Archive file all invoices to banker boxes for storage. Check, open, sort and distribute mail. Order and distribute office supplies.
Estimated: $41.4K - $52.5K a year
Quick Apply
1h
Executive Assistant
Impeccable Development —Boca Raton, FL
Previous experience in real estate development, construction, project management, Eng. Review, proofread, and format all correspondence prepared for the…
From $50,000 a year
Quick Apply
1h
Accounting Assistant
Blackmon Service, Inc —Charlotte, NC
Knowledge of construction industry practices preferred but not required. Hybrid schedule with one day in the office per week, remainder of the time remote.
From $24 an hour
Quick Apply
3h
Remote Office Assistant
Federal Companies —Hazelwood, MO
Provides superior quality customer service through job registration, customer support, claims filing, and customer problem resolution.
From $15.50 an hour
Quick Apply
1h
Warehouse Assistant
ProSolar America —Christiansted, VI
Inspecting incoming and outgoing solar PV products to ensure they meet quality standards and specifications. Keeping track of solar PV components and equipment…
$15 - $17 an hour
Quick Apply
7d
Home Care Aide - North Chicago
MedTec Healthcare & Private Duty —Edgewater, IL
Their hard work and compassion allows these clients to keep living safe and healthy lives in their own homes. MedTec cares for seniors all across Illinois.
$17.00 - $17.50 an hour
Office/Warehouse Assistant
Confidential —Chesterfield, MI
The ideal candidate will be a reliable hard-working person able to undertake a variety of office and shipping support tasks and work diligently under pressure .
$40,000 - $60,000 a year
Quick Apply
Assistant Operations Trainer
American Cruise Lines —Salt Lake City, UT
High empathy skills and understanding of effective teaching methodologies and the willingness to keep abreast of new techniques in teaching.
Estimated: $37.9K - $47.9K a year
Quick Apply
1h
Medical Assistant
Dermatology Partners —Plymouth Meeting, PA
Team focused and is able to follow detailed instructions carefully with limited oversight. Completion of start and end of day tasks to ensure office is prepared…
$16 - $21 an hour
Quick Apply
1h
Client Coordinator/Administrative Assistant
Madden Law Firm LLC —Fort Myers, FL
*Client Interaction:* Answer and direct phone calls in a professional and courteous manner. *Administrative Support:* Assist with various administrative tasks…
From $40,129 a year
Quick Apply
1h
Phone Receptionist
Krause Estate Planning & Elder Law Center —Remote
We are seeking *a full-time* phone receptionist to handle inbound and outbound calls for all of our offices in a *work-from-home *setting or in person at our…
$13 - $15 an hour
Quick Apply
2h
Health Care Assistant
Planned Parenthood —White Plains, NY
Handle all front desk functions as assigned including patient reception, check-in/ check-out, observation and maintenance of the waiting room, and observe and…
$21.25 - $21.75 an hour
Quick Apply
17h
ASSISTANT DESIGNER - GRETCHEN SCOTT Women's Fashion
Gretchen Scott Designs —Pelham, NY
Must have knowledge of embroidery layout and design. Working in a design house: 5 years (Required). Knowledge of garment construction, graphic skills, attend…
$55,000 - $75,000 a year
Quick Apply
Office Assistant
Delaware hot tub company —Millsboro, DE
Perform clerical tasks such as typing, filing, and data entry. Answer and direct phone calls with professionalism and courtesy.
$15.23 - $20.00 an hour
Quick Apply
1h
Administrative Assistant
Francis Enterprises LLC —New Castle, DE
Perform general administrative tasks, including answering phone calls, responding to emails, and managing correspondence. Microsoft Excel: 3 years (Required).
$20 - $23 an hour
Quick Apply
1d

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Academic Office Assistant, Science Center

Hamilton College - Clinton, NY

Apply Now

Job Details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Excel
Operating systems
Microsoft Office
Databases
Organizational skills
Associate's degree
2 years
Communication skills

Full Job Description

The Academic Office Assistant is primarily responsible for providing a broad range of secretarial and administrative support for departmental faculty (administration and staff) and coordinating office communication. These responsibilities include word processing documents, assisting with faculty job searches, internet research as it relates to classroom needs, spreadsheet preparation, oversight of student help, telephone coverage, maintaining departmental paper and computer files, working with outside vendors and other academic and administrative offices on campus.
This is a full-time, non-exempt position with a pay range of $18.50 - $19.00 per hour.
Responsibilities

Routinely greet those who visit the department, or other personnel of the college, by phone, in person or through electronic media. Assesses visitors' needs and explains services, processes, procedures and guidelines. Handles requests/transactions or directs the person or matter to the proper sources. Assists in resolving problems and ensuring satisfactory results.
Use a personal computer and a variety of office software applications including word processing, email, and file management. May be required to prepare documents in Word or use predefined templates and form letters such as, class materials, general correspondence, letters of recommendation, minutes of meetings, announcements, grants, reports, etc. May be required to create and/or maintain files in Excel, PowerPoint or other databases.
Assist department Chair with job searches. Initiates search and maintains database of applicants; acknowledges applications; posts general information on status of search; sends rejection notices to applicants; keeps accurate records of each applicant’s file. Schedules interviews, prepare itinerary, and makes travel and accommodation arrangements.
Assist in creating or maintaining the department's web pages and use web publishing software to create documents and other web-based resources
Operate office equipment such as printers, copy machines, fax machines. May serve as liaison with service and vendor personnel. Reports repairs with regard to building maintenance to Physical Plant.
Provide direct or indirect assistance to academic functions and services. These include but are not limited to class scheduling, administration of student records, test administration and scoring, supporting counseling/advising services, faculty office hours, appointments and meetings. May make and follow up on travel arrangements for faculty/administration and guests.
Perform data gathering activities under the direction of the Faculty supervisor and may prepare reports or summaries of information.
Serve as receiver of mail or correspondence for the department. Opens or reviews correspondence and determines proper disposition.
Responsible for office and classroom supplies and inventories. Tracks status and orders, purchases, maintains or distributes as needed.
Maintain documents and be responsible for developing or modifying filing practices, including use of electronic rather than paper records.
Coordinate and organize meetings, and other department activities and functions. May schedule or obtain use of rooms and may set up rooms and equipment for use. Organize luncheons, meetings, receptions etc. as needed.
Handle and track financial matters related to the maintenance of the department budget. May be required to reconcile and monitor appropriate department budget lines.
Attend and/or participate in meetings and committees and may take minutes or notes and perform follow-up activities
Assist with student employment. Compile work and set priorities for student(s) to help in the preparation of classes, distribution of mail, photocopying, etc.
May perform all or some of the functions above and other related duties as assigned.

Qualifications

Associate's degree or advanced secretarial training plus minimum of two years related experience, or equivalent combination of education and experience.

Knowledge, Skills and Abilities

Must have knowledge of contemporary office practices, procedures and techniques.
Must be proficient in operation of personal computers and associated standard office software, basic customer service standards and principles; other office resources and equipment including phones and telecommunications systems, fax machines, copy machines.
Superior Microsoft Office skills, strong organizational skills, flexibility and ability to prioritize multiple demands within established guidelines, excellent written and verbal communication skills, strong interpersonal skills, ability to work under deadline pressure and handle details accurately and confidentially.
Develop and maintain effective working relationships; maintain a reliable and dependable attendance record.
Experience with spreadsheets, databases, as well as position-specific operating system and software experience preferred

Application Instructions
Please submit a cover letter, resume and contact information for three professional references. Consideration of candidates will begin immediately and continue until the position is filled.

Job Type: Full-time

Pay: $18.50 - $19.00 per hour

Apply Now

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Academic Office Assistant, Science Center

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Administrative Assistant

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Executive Assistant

Accounting Assistant

Remote Office Assistant

Warehouse Assistant

Home Care Aide - North Chicago

Office/Warehouse Assistant

Assistant Operations Trainer

Medical Assistant

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Phone Receptionist

Health Care Assistant

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