20 Best administrative coordinator jobs in Chicago, IL (Hiring Now!)

Receptionist Bilingual Preferred
Gads Hill Center —Chicago, IL
Answers all phone calls and directs calls to appropriate site personnel. This individual is responsible for greeting visitors in person and professionally…
$15 an hour
Quick Apply
NURSE UNIT MANAGER
Aperion Care Forest Park —Forest Park, IL
Licensed Practical Nurse or Registered Nurse with current unencumbered state licensure. Assists with the development and implementation of nursing policies and…
Estimated: $70K - $88.7K a year
Quick Apply
Coordinator-Academic/Career Programs
City Colleges of Chicago —Chicago, IL
A Bachelor’s degree from an accredited college or university in Business or Public Administration, Education, Public Policy, or a related field.
Estimated: $49.7K - $63K a year
4d
DOC OHS HIV Program Coordinator
State of Illinois —Chicago, IL
When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be…
$7,966 a month
4d
Patient Care Coordinator
Skyline Smiles LLC —Chicago, IL
Handling all front desk administrative duties including but not limited to the following: patient check in and check out, answering inbound calls, appointment…
$16.20 - $23.00 an hour
Quick Apply
14d
Marketing and Communications Coordinator
Transdev —Lombard, IL
Direct incoming requests to proper team members for project assignment and help ensure proper tracking and follow up. Team Meetings and Task Support.
16h
Coordinator-Tutor Support Serv
City Colleges of Chicago —Chicago, IL
A Bachelor’s Degree or higher from an accredited college or university in Education or a discipline or field of study related to the needs of the Tutoring…
Estimated: $50.5K - $63.9K a year
13d
Project Coordinator
Heartland Alliance —Chicago, IL
Other Qualifications: A valid driver’s license is required, and personal vehicle use is preferred. This position is responsible for organizing quarterly team…
$45,000 - $60,000 a year
Quick Apply
5d
Patient Service/Front Desk Coordinator Part Time
MyEyeDr. —Oak Park, IL
Grow and develop your career through role specific training programs. Be a multitasker by managing multiple phone lines, greeting patients and walk ins,…
Estimated: $29.5K - $37.3K a year
Clinic Coordinator - Hematology/Oncology
Rush University —Chicago, IL
Performs a variety of office functions including the retrieval and distribution of incoming and outgoing mail, faxes, filing, stocking of supplies, and…
Estimated: $38K - $48.1K a year
14d
Senior HR Generalist
DYNAMIC MANUFACTURING INC —Hillside, IL
Level III: Minimum of 5-7 years of direct experience in an HR Generalist role with a SHRM-SCP or SPHR certification. At Dynamic Manufacturing, we offer:
Estimated: $69.2K - $87.7K a year
Quick Apply
5d
Steans Service Program Coordinator
DePaul University —Chicago, IL
Work in a collaborative fashion with the ASL team and current/potential community partners to develop an adequate number of service learning projects and…
Estimated: $50.2K - $63.6K a year
HRIS Coordinator
CNA Insurance —Chicago, IL
CNA seeks to offer a comprehensive and competitive benefits package to our employees that helps them — and their family members — achieve their physical,…
Estimated: $56K - $70.9K a year
Coordinator, Client Services
Jewish Child and Family Services —Chicago, IL
As this position requires visits to locations which may or may not be accessible by public transportation, must be able to drive, have a valid driver’s license,…
$40,000 a year
Quick Apply
Subcontractor Coordinator
Graycor —Oakbrook Terrace, IL
Assist with making follow-up calls to invited bidders to encourage bid participation. • Associates or undergraduate degree in construction management,…
Estimated: $57.8K - $73.2K a year
Quick Apply
Regional Operations Coordinator
JLL —Chicago, IL
Department Operations: Leverage the role to help drive our business forward and develop tools to help our team and clients:
Estimated: $64.6K - $81.7K a year
Administrative Assistant III
Abraxas Youth and Family Services —Chicago, IL
Abraxas is a great place to start your career whether you have a high school diploma or GED, military experience, some college, or a bachelor or advanced degree…
$19 an hour
COMMUNITY RESOURCE COORDINATOR
Erie Neighborhood House —Chicago, IL
A Bachelor’s Degree in Social Work, Psychology, Child Development, or related field preferred, or currently in school obtaining such degree or equivalent work…
$22.36 an hour
Quick Apply
Patient Services Coordinator II
Illinois Bone and Joint Institute LLC —Westmont, IL
Associates degree preferred (healthcare concentration field a plus). Move easily through multiple technical software platforms.
$19 - $21 an hour
Quick Apply
20h
High School Exchange Student Community Manager
Youth For Understanding USA —Chicago, IL
A bachelor's degree or equivalent experience. After joining our team, you will be trained on all aspects of YFU’s program, including recruiting host families…
From $40,000 a year
Quick Apply
4d

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Receptionist Bilingual Preferred

Gads Hill Center - Chicago, IL

Quick Apply

Job Details

Full-time $15 an hour

Qualifications

Bilingual
Spanish
English
Microsoft Office
High school diploma or GED
Driver's License
Data entry
Organizational skills
Front desk
Computer skills
Associate's degree
Communication skills

Full Job Description

MISSION:

Receptionist

Reports to Operations Coordinator

Gads Hill Center, a social service organization established in 1898, creates opportunities for children and their families to build a better life through education, access to resources and community engagement.

JOB SUMMARY:

The Receptionist serves as the professional image of the site to the public and to prospective and enrolled families. This individual is responsible for greeting visitors in person and professionally directing callers by telephone. Under the direction of the Operations Coordinator, the Receptionist performs key clerical and data entry tasks.

DUflES AND RESPONSIBILITIES:

Operations Support

I. Greets and receives visitors and ensures that they are referred to appropriate site personnel. Adheres to site security procedures at all times.

Answers all phone calls and directs calls to appropriate site personnel. Documents all calls from prospective families for all programs and submits written information immediately to agency Intake staff.
Maintains a schedule of common space reservations and maintains ongoing communication with staff and outside entities using the space.
Receives and directs all incoming mail. Prepares and sends outgoing mail with the postal worker. Ensures the daily transfer of inter-office mail between all agency sites.
Maintains clean and organized reception area and adheres to systems under guidance of Operations

Coordinator.

Maintains timesheets for senior volunteers and other long-term volunteers. Ensures that all volunteers sign in.
Performs clerical tasks as assigned including copying, laminating, ordering of supplies, filing and other tasks as assigned.
Responsible for office equipment use; requests and coordinates emergency and regular maintenance

on the equipment.

Responsible for maintaining inventory and placing monthly orders of office, kitchen, and maintenance supplies.

Program Administrative Support

Enters data into COPA and Salesforce databases under guidance of Operations Coordinator and Site Manager.
Enters attendance data into COPA and ensures there is no discrepancies between meal sheets, attendance books, sign in/out sheets, and COPA.
Documents children's absences and informs appropriate staff of the reasoning.
Responsible for creating classroom sign in sheets and pick up lists and maintaining them up to date.
Responsible for submitting program food orders.
Assists with collection of parent fees and distribution of invoices and unpaid notices.
Assists with collection of documentation from families as requested by Intake or Support staff.
Maintains and updates list of emergency phone numbers for all parents in the program including a list of all parents or relatives authorized to pick-up the children.
Assists with the pickup of JBL students from school, as needed based on program staffing.
Serves as staff liaison to Parent Policy Committee, if assigned.

In addition to the responsibilities listed above, all Gads Hill Center employees are responsible for the following:

Participate in agency outreach and recruitment events, including evenings and weekends.
Participates in supervision meetings and workshops within the agency and outside (if applicable).
Participates in civic engagement activities that advance the mission of Gads Hill Center.
Advance parent leadership development.
Performs other duties as assigned.

QUALIFICATIONS:

High School Diploma required, Associate's degree preferred.
Previous reception and data entry experience preferred.
Must be proficient in Microsoft Office software and general computer skills.
Fully bilingual in English and Spanish.
Must have a valid Driver's License.
Excellent interpersonal communication and organization skills.
Ability to pass a criminal record and child abuse/neglect registry check.
A passion for the mission of Gads Hill Center.

POSfflON DETAILS:

Entry Salary Range: $15/hour Schedule: Part Time 12pm to 6pm Status: Hourly

Location: 1919 W. Cullerton St. Chicago, IL 60608

Quick Apply

administrative coordinator jobs in Chicago, IL

Receptionist Bilingual Preferred

NURSE UNIT MANAGER

Coordinator-Academic/Career Programs

DOC OHS HIV Program Coordinator

Patient Care Coordinator

Marketing and Communications Coordinator

Coordinator-Tutor Support Serv

Project Coordinator

Patient Service/Front Desk Coordinator Part Time

Clinic Coordinator - Hematology/Oncology

Senior HR Generalist

Steans Service Program Coordinator

HRIS Coordinator

Coordinator, Client Services

Subcontractor Coordinator

Regional Operations Coordinator

Administrative Assistant III

COMMUNITY RESOURCE COORDINATOR

Patient Services Coordinator II

High School Exchange Student Community Manager

MISSION:

JOB SUMMARY:

DUflES AND RESPONSIBILITIES:

Program Administrative Support

QUALIFICATIONS:

POSfflON DETAILS:

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