University Enterprises, Inc. (UEI) at Sacramento State is seeking a Budget Analyst I for the Office of Water Programs (OWP) Internally this role is titled: Budget Analyst I. OWP (www.owp.csus.edu) is an internationally recognized provider of training materials in a variety of media, as well as a source of engineering and scientific research that fills the niche between academia and consulting engineering. Our team of nearly 50 professionals, trained in a variety of academic disciplines, collaborates to produce high-caliber work that furthers our mission to provide cost-effective solutions for protecting and enhancing water resources, public health, and the environment through training, scientific research, and public education. OWP is a self-supported academic center within and located at Sac State. OWP develops and publishes training manuals for operators of water treatment plants, water distribution systems, wastewater collection systems, and municipal and industrial wastewater treatment and reclamation facilities. OWP also offers programs and materials for pretreatment facility inspectors, environmental compliance inspectors, and utility managers. All training is offered as distance learning, using correspondence, video, or computer-based/online delivery modes with opportunities for continuing education units and contact hours for operators, supervisors, managers, and administrators.
RATE OF PAY: $4,178 - $6,267 per month
BENEFITS: UEI offers an excellent benefits package that includes:
- Participation in CalPERS Retirement Program
- Paid Vacation Time – starting at 6.66 hours accrued/month
- Paid Sick Time – 8 hours accrued/month
- Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
- Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
- Educational Assistance Program for employees and/or dependents
- View a comprehensive list of all of the benefits at https://www.enterprises.csus.edu/wp-content/uploads/UEI_Benefits-At-A-Glance-Brochure_OWP.pdf
FILING DEADLINE: This position closes to new applicants on July 1, 2024. Your application will be reviewed after this date.
APPLY ONLINE: To be considered, all applicants must apply through the UEI website at https://secure6.saashr.com/ta/6158859.careers?ShowJob=570827510. Applicants who apply outside of this link will not be considered.
CONDITIONS OF EMPLOYMENT: This is a full-time, non-exempt (eligible for overtime pay), benefited position that is covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.
The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).
It is strongly recommended that all University Enterprises, Inc. employees follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
MINIMUM QUALIFICATIONS
1. Bachelor’s Degree in business, accounting, or related field, or equivalent combination of education and/or work experience.
2. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
3. Demonstrated experience preparing budgets and performing budget analysis, including multi-year projections, developing and administering budgets, and monitoring/reconciling budgets.
4. Ability to perform business mathematics and statistics, analyze budgetary data, and make accurate projections requiring inference.
5. Demonstrated experience in advanced spreadsheet use and visual presentation of budgetary and project management data and information.
6. Demonstrated knowledge of grants and contracts processes.
7. Demonstrated knowledge of project management, word processing, file management, and web conferencing.
8. Demonstrated experience designing, creating, and maintaining databases or spreadsheets; must be able to gather data from databases and spreadsheets and prepare financial reports.
9. Excellent oral and written communication skills, interpersonal skills, and skills to effectively function as part of a team. Excellent command of the English language including grammar, spelling, and punctuation.
10. Self-directed with the ability to function effectively in a detail-oriented capacity to interpret and apply guidelines, policies, and procedures established by funding agencies; answer a variety of questions and concerns from project personnel and staff.
11. Demonstrated ability to prioritize many different tasks, determine the relative importance of each task, complete projects accordingly, and work with deadlines and time pressure. Experience in handling confidential materials.
12. Must be legally eligible to drive in California, complete and pass an online training course, maintain a good driving record, and be acceptable for vehicle insurance coverage under the University Enterprises insurance plan. Must continue to meet the established driving standards, driving record will be monitored with the California Department of Motor Vehicles to ensure compliance.
13. Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.
PREFERRED QUALIFICATIONS
1. Experience in higher education or with a non-profit 501(c)(3) organization.
2. Experience working in a consulting and/or contract-based business environment.
3. Knowledge of administrative and budgeting procedures for both UEI and Sacramento State.
4. Demonstrated experience in the supervision and training of staff members.
PHYSICAL REQUIREMENTS
With or without reasonable accommodations: Sit for extended periods; frequently stand and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, printers, scanners, and fax machines.
WORKING CONDITIONS
Work is performed in an office environment; regular contact with staff, campus community, the public, and other agencies.
DUTIES AND RESPONSIBILITIES
This position is responsible for examining budget estimates for completeness, accuracy, and conformance with procedures and regulations on specific OWP’s projects. The individual will be expected to perform a range of independent work related to budget analysis, budget requests, and interpreting and applying budget guidelines. The position reports directly to and receives general supervision from the Associate Director of Research for the Office of Water Programs or their designee. The position may receive work direction from the Budget Analyst II.
The specific duties and responsibilities are as follows:
1. Plans and carries out budget procedures for one or more projects including monthly monitoring of project expenditures and revenues and communicates monitoring status to management; assists in the preparation of project budgets and budget materials; reviews and makes recommendations on project budget proposals; assists in the development of multi-year forecast estimates for project expenditures and revenues.
2. Creates, maintains, and uses systems for monitoring budgets on multiple external grants and contracts. Tracks OWP’s project expenditures and account balances; reviews budget to actual status for numerous on-going and new projects; reconciles grants and contracts budgets and expenditures. Identifies, researches, and resolves discrepancies.
3. Independently monitors and reconciles project budget accounts. Prepares budget detail for Sponsored Programs Administration (SPA) to use as basis for submitting invoices for external funding. Prepares project budgets for inclusion in grants/contracts. Oversees specific project budgets, personnel costs, accounts payable, and receivables. Maintains project expenditures in a database or spreadsheet for budget reconciliation. Monitors budgets to avoid cost overruns.
4. Recommends approval of expenditures, check requests, purchase order requests, travel requests, consultant agreements, etc., consistent with contractual and budgetary requirements.
5. Coordinates specific OWP projects to ensure compliance with grant/contract requirements; works with contract officers and OWP staff to ensure goals are accomplished within budget and efficient operation as to resources, timelines, and deliverables. Maintains records, files, progress reports, and other documentation related to all grants and contracts to ensure deadlines are met, and invoicing is accurate. Reviews, recommends, and approves the invoices for consultants, contractors, and vendors as authorized under OWP’s policies and procedures.
6. Anticipates fiscal, administrative, and operational needs for specific projects and communicates those issues regularly to the Assistant Director.
7. May perform general clerical and administrative duties including word processing, preparing, maintaining job files, and scheduling appointments and meetings, as needed.
8. Performs other duties as assigned by the Assistant Director to ensure the success of the program and its participants.
Note: This position vacancy is with University Enterprises Inc., an auxiliary organization of California State University, Sacramento. This is not a University position; the incumbent will be an employee of University Enterprises.
***AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER***
Job Type: Full-time
Pay: $4,178.00 - $6,267.00 per month
Benefits:
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Paid jury duty
- Paid sick time
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Sacramento, CA 95819: Relocate before starting work (Required)
Work Location: In person
