20 Best Administrative & Business Operations Occupations jobs in Saint Petersburg, FL (Hiring Now!)

Catering and Conference Services Administrative Assistant
TradeWinds Island Resort —Saint Pete Beach, FL
Answer incoming telephone calls, complete lead forms, and assist guests with questions, changes and special requests.
Estimated: $34.3K - $43.4K a year
Work Control Coordinator/Administrative Assistant
National Management Resources Corporation —Saint Petersburg, FL
Have a valid driver's license. Receive telephone, email, radio, and walk-in requests for service. We are looking for an Administrative Assistant to supervise…
$19 an hour
Quick Apply
1d
Staffing Coordinator
Team Select Home Care —Tampa, FL
They will also assist with payroll and scheduling of our field staff. Plays the integral role in interfacing with caregiver staff in ensuring the proper…
$40,000 - $50,000 a year
Quick Apply
Administrative Associate
LIG Marine Managers —Saint Petersburg, FL
Answer phone calls and emails in a professional manner. Intermediate level of skill with office equipment including copiers, computers, and phones.
From $37,500 a year
Quick Apply
Business Office Manager with HR knowledge
Aging Care Advocates - Brandon, FL —Tampa, FL
Solid understanding of federal and state employment regulations. Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.)…
$48,000 - $55,000 a year
Quick Apply
Professional Recruiter - Healthcare
Excite Health Partners —Tampa, FL
_The Professional Recruiter is responsible for working closely with the Director of Recruitment and Account Executives to recruit, interview, and pre-qualify…
Estimated: $55.7K - $70.5K a year
Quick Apply
Human Resources Manager
PRIME LOCATIONS INC, Bradenton, FL —Bradenton, FL
Education/Experience:Master’s degree in related field from an accredited university and seven or more years’ related management level experience and/or training…
$55,000 - $75,000 a year
Quick Apply
Office Coordinator
MariTeak —Saint Petersburg, FL
Answer and manage incoming calls while also making outbound calls as needed. Communicate effectively through email, managing both inbound and outbound…
$15 - $17 an hour
Quick Apply
5d
Leasing Consultant (TAM)
BG Staffing - BG Multifamily —Largo, FL
Administrative duties as needed include answering the phone, making coffee, filing, etc. You will be responsible for showing and leasing apartment homes to…
$17 - $18 an hour
Quick Apply
6d
Business Development Account Manager
PSP Products Inc —Clearwater, FL
Identify, pursue and develop new accounts by prospecting and utilizing existing resources. Knowledge of the lighting and/or electrical industry or a background…
$75,000 - $300,000 a year
Quick Apply
2d
Director of Operations
Resort Rentals —Saint Pete Beach, FL
Uphold all facets of the SOW between the Company and contractors within rental territories. Resolve owner and guest issues in a cost-efficient manner that…
$60,000 - $70,000 a year
Quick Apply
13d
Recruiter
FrankCrum Staffing —Clearwater, FL
Collaborate with hiring managers to identify staffing needs and develop recruitment strategies. Source and attract candidates through various channels,…
$42,000 - $50,000 a year
Quick Apply
Deputy Director Administrative Services
Pinellas County Government —Clearwater, FL
Nine (9) years of professional experience that includes four (4) years of responsible management or supervisory experience; or a Bachelor’s degree in a related…
$137,000 - $150,000 a year
1d
Title Insurance Admin / Processor
Confidential —Saint Petersburg, FL
Assist with incoming phone calls and inquiries. Enthusiasm for learning and growing in the field. A candidate familiar with the closing process and navigating…
$45,000 - $55,000 a year
Quick Apply
3d
Front Desk Cashier
Seminole Lanes —Seminole, FL
Flexible Hours and Team Members Benefits! Job Types: Full-time, Part-time. Job Types: Full-time, Part-time.
Quick Apply
2d
Administrative Assistant
Douglas Elliman Real Estate —Saint Petersburg, FL
The Admin will provide administrative support, greet and direct visitors and answer and respond to calls and emails. Assist the Office Managing Broker.
From $45,000 a year
Quick Apply
2d
Administrative Assistant (5 years experience required)
England & Associates —Saint Petersburg, FL
_*Experience level*_ knowledge of Quicken, Excel, Outlook, MS Word and MS Office will be required for this position. A.1 File Receipts – update daily.
$18 - $25 an hour
Quick Apply
French Speaking executive and administrative assistant
Blue Cedar Management —Tampa, FL
Receive incoming communication or memos on behalf of the President, review contents, determine importance, and summarize and/or distribute contents to…
$20 - $35 an hour
Quick Apply
2d
Records Coordinator
Shumaker, Loop & Kendrick, LLP —Tampa, FL
Manages special file room projects for the firm. Creates and manages the flow of active and inactive files for either on-site or off-site storage within…
Estimated: $35.4K - $44.9K a year
Quick Apply
Office Support Assistant
ELEMENTS ESSENTIAL —Pinellas County, FL
Provide excellent customer support through handling face to face interactions, covering phones, fielding calls, check in/ out and responding to requests –…
Estimated: $30K - $35.8K a year
Quick Apply
4d

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Catering and Conference Services Administrative Assistant

TradeWinds Island Resort - Saint Pete Beach, FL

Apply Now

Job Details

Full-time Estimated: $34.3K - $43.4K a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Software sales
Microsoft Outlook
Resort
Sales
Catering
Writing skills
English
High school diploma or GED
Bachelor's degree
Organizational skills
SharePoint
Communication skills
Hotel experience

Full Job Description

Compensation Type: Hourly Highgate Hotels:

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate’s portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry’s most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Location:

Discover more sun and more fun! Escape to a tropical beachfront paradise complete with everything you need for the perfect getaway, including delicious dining, beachfront bars, relaxing comforts, and endless activities. Here you’ll stay at one, play at two — with two connecting resorts right on the soft white sands of St. Pete Beach. Whether you’re looking for family fun, a romantic retreat, a group getaway, or anything in between, it’s all here at TradeWinds Island Resorts. https://www.tradewindsresort.com/careers

Overview:

$500 signing-bonus after 4 months of service!

Follow your passion all the way to paradise at TradeWinds Island Resort, a Tampa Bay Times Top Workplace for seven years in a row! TradeWinds features two destination resorts just 200 flip flops from one another along the gorgeous Gulf Coast on St. Pete Beach, a Top-Ranked US Beach.

TradeWinds Island Resorts is seeking a Catering and Conference Services Administrative Assistant. This individual is responsible for providing administrative support to the Director of Convention Services, Catering Sales Managers, and Conference Services Managers, and supports Group Sales Department for blocking all function space, and in-house meeting requests.

Responsibilities:

Act as liaison between Convention Services Managers, Catering Sales Managers, and clients in Manager's absence
Assist in the preparation of daily, weekly, and monthly reports
Block function space for Group Sales Managers and in-house requests
Assist with Sales Office Manager duties in their absence
Create and merge contracts and paperwork to prepare booking for the turnover process
Assist in the preparation and distribution of banquet event orders, estimated invoices, resumes, and other event-related documentation and track completion status
Responsible for group billing, deposits, final payments
Create Diagrams in Social Tables and/or Meetings Matrix for Sales, Catering, and Convention Services Managers
Maintain filing system
Prepare managers expense reports
Lead catcher, qualify leads and initial inquiries. Send resort brochures, menus, documentation, and preliminary proposals
Load Managers RFPs and inquires in operating system
Assist Catering Sales Managers with proposals as requested (Word, Wedding Wire, Proposal Path, CVENT, and other lead engines)
Use Software applications such as: MS Word, Power Point, Excel, Agilysys S&C and Versa, Teams, Outlook SharePoint.
Maintain a functional knowledge of the Agilysys sales and catering software system to provide assistance in the maintaining accounts, including: traces; creating and updating bookings; updating events in the function diary; and preparing banquet event orders
Answer incoming telephone calls, complete lead forms, and assist guests with questions, changes and special requests. Communicate requests to appropriate departments
Assist with coordinating logistics information for Tradeshows, Site Inspections and Pre-planning meetings to include transportation, amenities, banquet event orders, schedule of events, etc.
Support managers in monitoring monthly production goals and performance metrics, compiling data and generating reports for review
Organize, maintain and monitor office correspondence and general organization of the Conference Services and Catering departments
Maintain office equipment, order office supplies and general office responsibilities necessary to operate a professional, clean and well maintained office environment
Complete special projects and reports as assigned by Director of Convention Services, Convention Service Managers and Catering Sales Managers
Exercise decision making skills to direct requests both internal and external
Stay up-to-date on upcoming groups and events
Conduct market research and competitor analysis
Perform any other job related duties as assigned

Qualifications:

Previous experience in a hotel or resort, banquet, sales, or conference services preferred
High School Diploma, Bachelor's Degree preferred
Ability to effectively communicate with internal and external customers, with high levels of patience, tact and diplomacy
Ability to work effectively both independently and as part of a team, with a positive attitude and willingness to learn
Knowledge of catering and convention services terminology, processes, and best practices is a plus
Strong attention to detail and accuracy in all tasks
Ability to follow written and verbal instructions
Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, and clients
Excellent reading, writing & oral proficiency in the English language
Strong organizational skills, with the ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail.
Ability to multitask and prioritize tasks in a fast paced environment
Must have working knowledge of Excel, Word, Outlook, Power Point and Agilysys.
Strong guest service orientation
High standard of appearance
Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodation
Occasional lifting and carrying of equipment or materials weighing up to 25 pounds may be required.

Apply Now

Administrative & Business Operations Occupations jobs in Saint Petersburg, FL

Catering and Conference Services Administrative Assistant

Work Control Coordinator/Administrative Assistant

Staffing Coordinator

Administrative Associate

Business Office Manager with HR knowledge

Professional Recruiter - Healthcare

Human Resources Manager

Office Coordinator

Leasing Consultant (TAM)

Business Development Account Manager

Director of Operations

Recruiter

Deputy Director Administrative Services

Title Insurance Admin / Processor

Front Desk Cashier

Administrative Assistant

Administrative Assistant (5 years experience required)

French Speaking executive and administrative assistant

Records Coordinator

Office Support Assistant

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Administrative &amp; Business Operations Occupations jobs in Saint Petersburg, FL

Administrative & Business Operations Occupations jobs in Saint Petersburg, FL