20 Best Administrative & Business Operations Occupations jobs in Saint Petersburg, FL (Hiring Now!)

Catering and Conference Services Administrative Assistant
TradeWinds Island Resort —Saint Pete Beach, FL
Answer incoming telephone calls, complete lead forms, and assist guests with questions, changes and special requests.
Estimated: $34.3K - $43.4K a year
Assistant Property Manager
Direct Express Rentals —Saint Petersburg, FL
Answer phones and keep front office cleaned. Schedule cleanings and photos for move outs/new listings. Immediate response to rental inquiries.
$25 - $28 an hour
Quick Apply
Community Manager
Expansive —Saint Petersburg, FL
Day to day management of an entire location and its clients and guests. Basic knowledge of office equipment (i.e. printer, internet connectivity, phones).
$54,000 a year
Quick Apply
3d
Receptionist
HH Insurance —Saint Petersburg, FL
The ideal candidate will have prior experience working in a receptionist capacity, be familiar with a variety of software programs and be capable of interacting…
$15 - $18 an hour
Quick Apply
Director of Operations
Griffin Resources —Tampa, FL
In this role, you will oversee warehouse operations, manage inventory, schedule contractors and maintenance teams, and supervise our dedicated project managers,…
$90,000 - $100,000 a year
Quick Apply
3d
Staffing Specialist
QLM - Skilled Staffing Solutions —Tampa, FL
Employment decisions are based solely on qualifications, merit, and business needs. The Staffing Specialist will work closely with the Manager and Recruiter,…
$23 - $27 an hour
Quick Apply
11d
Automotive Business Consultant
Reynolds and Reynolds —Tampa, FL
Must have reliable transportation as well as a valid driver’s license, with fewer than 2 moving violations in the last three years and no OVI/DUI/DWI violations…
$57,000 - $80,000 a year
Quick Apply
2d
Operations Manager
Cambridge Bay Health —Florida
Develop and implement strategic plans to achieve company goals and objectives. This includes strategic planning, project management, process improvement, and…
Estimated: $30K - $34.4K a year
Quick Apply
5d
Personal Assistant
OwlHub —Tampa, FL
Excellent transcribing and typing skills with a high level of accuracy. Prepare and edit correspondence, communications, presentations, and other documents.
$16 - $18 an hour
Quick Apply
12d
Human Resources Business Partner
HCA Florida St. Petersburg Hospital —Saint Petersburg, FL
Education assistance (tuition, student loan, certification support, dependent scholarships). You will provide observations related to departmental issues to…
Quick Apply
1d
Onsite Community Association Manager (19267) Full-time **$70k+*
Associa —Gibsonton, FL
*Valid Florida Community Association Manager license (LCAM)*. Preparing annual disclosure packages, annual meeting notifications, and annual financial statement…
From $70,000 a year
Quick Apply
Assistant Community Association Manager
Total Realty Services, Inc. —Madeira Beach, FL
Exceptional customer service skills are essential for interacting with owners, guests, tenants, vendors, realtors, contractors, and other primary contacts.
$19 - $23 an hour
Quick Apply
3d
Administrative Assistant
Designcraft Kitchen & Bath —Tampa, FL
Proficient in operating phone systems and handling multiple incoming calls. Answer and direct phone calls to the appropriate person or department.
$17 - $20 an hour
Quick Apply
5d
Business Development Manager - Investor Relations
AKA Search Group —Largo, FL
The *AVP of Investor Relations* generates new relationships and broadens existing relationships with high net worth and accredited investors through…
$140,000 - $160,000 a year
Quick Apply
13d
Community Association Manager for an Onsite Condo Association in South Tampa, Florida
Greenacre Properties, Inc. —Tampa, FL
*Job description * Immediate opening for an experienced, dedicated On-site Community Manager willing to go the extra distance for a Large Association located…
Estimated: $51K - $64.6K a year
Quick Apply
9d
Recruiter
Tampa Truck Driving School —Tampa, FL
Making and receiving phone calls to/from prospective students. A clean background and a positive attitude are required. Fluent in Spanish is a huge plus!
$500 - $2,500 a week
Quick Apply
Sales Analyst
Rocket Pest Control —Tampa, FL
Must have excellent written and verbal communication, with emphasis during telephone calls, follow-ups, and correspondence. Ability to calculate basic math.
$20 - $25 an hour
Quick Apply
2d
Office Helper
Fontana CPA's —Tampa, FL
This position will manage and maintain files, both physical and electronic, ensuring organization and accessibility; assist in the data entry, scanning,…
$17 - $19 an hour
Quick Apply
3d
Executive Assistant
Hurricane IT Solutions —Clearwater, FL
Handle incoming calls with professionalism and discretion. Assist with administrative tasks such as filing, data entry, and document preparation.
Estimated: $48.4K - $61.3K a year
Quick Apply
Administrative Assistant
Quantum Business Group Inc. —Saint Petersburg, FL
Perform clerical duties such as answering phone calls, responding to emails, and. Answer and direct incoming calls. Work closely with administrative staff.
$20 - $23 an hour
Quick Apply
2d

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Catering and Conference Services Administrative Assistant

TradeWinds Island Resort - Saint Pete Beach, FL

Apply Now

Job Details

Full-time Estimated: $34.3K - $43.4K a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Software sales
Microsoft Outlook
Resort
Sales
Catering
Writing skills
English
High school diploma or GED
Bachelor's degree
Organizational skills
SharePoint
Communication skills
Hotel experience

Full Job Description

Compensation Type: Hourly Highgate Hotels:

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate’s portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry’s most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Location:

Discover more sun and more fun! Escape to a tropical beachfront paradise complete with everything you need for the perfect getaway, including delicious dining, beachfront bars, relaxing comforts, and endless activities. Here you’ll stay at one, play at two — with two connecting resorts right on the soft white sands of St. Pete Beach. Whether you’re looking for family fun, a romantic retreat, a group getaway, or anything in between, it’s all here at TradeWinds Island Resorts. https://www.tradewindsresort.com/careers

Overview:

$500 signing-bonus after 4 months of service!

Follow your passion all the way to paradise at TradeWinds Island Resort, a Tampa Bay Times Top Workplace for seven years in a row! TradeWinds features two destination resorts just 200 flip flops from one another along the gorgeous Gulf Coast on St. Pete Beach, a Top-Ranked US Beach.

TradeWinds Island Resorts is seeking a Catering and Conference Services Administrative Assistant. This individual is responsible for providing administrative support to the Director of Convention Services, Catering Sales Managers, and Conference Services Managers, and supports Group Sales Department for blocking all function space, and in-house meeting requests.

Responsibilities:

Act as liaison between Convention Services Managers, Catering Sales Managers, and clients in Manager's absence
Assist in the preparation of daily, weekly, and monthly reports
Block function space for Group Sales Managers and in-house requests
Assist with Sales Office Manager duties in their absence
Create and merge contracts and paperwork to prepare booking for the turnover process
Assist in the preparation and distribution of banquet event orders, estimated invoices, resumes, and other event-related documentation and track completion status
Responsible for group billing, deposits, final payments
Create Diagrams in Social Tables and/or Meetings Matrix for Sales, Catering, and Convention Services Managers
Maintain filing system
Prepare managers expense reports
Lead catcher, qualify leads and initial inquiries. Send resort brochures, menus, documentation, and preliminary proposals
Load Managers RFPs and inquires in operating system
Assist Catering Sales Managers with proposals as requested (Word, Wedding Wire, Proposal Path, CVENT, and other lead engines)
Use Software applications such as: MS Word, Power Point, Excel, Agilysys S&C and Versa, Teams, Outlook SharePoint.
Maintain a functional knowledge of the Agilysys sales and catering software system to provide assistance in the maintaining accounts, including: traces; creating and updating bookings; updating events in the function diary; and preparing banquet event orders
Answer incoming telephone calls, complete lead forms, and assist guests with questions, changes and special requests. Communicate requests to appropriate departments
Assist with coordinating logistics information for Tradeshows, Site Inspections and Pre-planning meetings to include transportation, amenities, banquet event orders, schedule of events, etc.
Support managers in monitoring monthly production goals and performance metrics, compiling data and generating reports for review
Organize, maintain and monitor office correspondence and general organization of the Conference Services and Catering departments
Maintain office equipment, order office supplies and general office responsibilities necessary to operate a professional, clean and well maintained office environment
Complete special projects and reports as assigned by Director of Convention Services, Convention Service Managers and Catering Sales Managers
Exercise decision making skills to direct requests both internal and external
Stay up-to-date on upcoming groups and events
Conduct market research and competitor analysis
Perform any other job related duties as assigned

Qualifications:

Previous experience in a hotel or resort, banquet, sales, or conference services preferred
High School Diploma, Bachelor's Degree preferred
Ability to effectively communicate with internal and external customers, with high levels of patience, tact and diplomacy
Ability to work effectively both independently and as part of a team, with a positive attitude and willingness to learn
Knowledge of catering and convention services terminology, processes, and best practices is a plus
Strong attention to detail and accuracy in all tasks
Ability to follow written and verbal instructions
Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, and clients
Excellent reading, writing & oral proficiency in the English language
Strong organizational skills, with the ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail.
Ability to multitask and prioritize tasks in a fast paced environment
Must have working knowledge of Excel, Word, Outlook, Power Point and Agilysys.
Strong guest service orientation
High standard of appearance
Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodation
Occasional lifting and carrying of equipment or materials weighing up to 25 pounds may be required.

Apply Now

Administrative & Business Operations Occupations jobs in Saint Petersburg, FL

Catering and Conference Services Administrative Assistant

Assistant Property Manager

Community Manager

Receptionist

Director of Operations

Staffing Specialist

Automotive Business Consultant

Operations Manager

Personal Assistant

Human Resources Business Partner

Onsite Community Association Manager (19267) Full-time **$70k+*

Assistant Community Association Manager

Administrative Assistant

Business Development Manager - Investor Relations

Community Association Manager for an Onsite Condo Association in South Tampa, Florida

Recruiter

Sales Analyst

Office Helper

Executive Assistant

Administrative Assistant

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Administrative &amp; Business Operations Occupations jobs in Saint Petersburg, FL

Administrative & Business Operations Occupations jobs in Saint Petersburg, FL